University of Waterloo

Administrative Coordinator and Advisor, Undergraduate Studies

Requisition ID 2021-6947
Job Category
Employment Type
Time Type
Hiring Range
$48,376 - $60,471


The Undergraduate Coordinator and Advisor advises Economics undergraduate students, including international and 2+2 students. This position is also responsible for effective administration of the Economics undergraduate programs and for enhancing student success through appropriate advisement and support.


Advises undergraduate students in Economics, both majors and enrollees from all UW Faculties, in consultation with the Associate Chair Undergraduate (UG) Studies as appropriate

  • Advises students about course and program/plan selection; approves student permissions, including course overrides, plan modifications, and co-op sequence changes

  • Advises students with unusual or complex questions, or with questions about academic content as appropriate; assists with Academic Progression reports and Recommendations to Graduate

  • Assists with petitions, student grades and academic appeals

  • Refers students to on-campus resources as appropriate

  • Consults with advisors in other academic units regarding students of mutual interest

  • Monitors enrolment reserves, enrolment capacity, and student course override requests for Economics courses; develops reserves for specific courses as needed


Supports Economics’ international students in the 2+2 program and other special programs

  • Advises international students on matters such as transfer credits and required courses, liaising with the 2+2 program coordinator and the Arts Undergraduate Office as appropriate

  • Promotes resources to international students to help enrich their academic and social experience at UW

  • Enhances communication to current and prospective students using the web, email and other media as appropriate

  • Recruits economics undergraduate students, including members of the student society, as event volunteers and student mentors for the 2+2 program

  • Collaborates with relevant personnel in Arts and in other faculties to share program knowledge and plan joint Faculty 2+2 events


Coordinates service teaching for other UW Faculties, including the following

  • Collaborates with academic units to facilitate course scheduling, including course sections, time slots, and block enrollments

  • Sets and monitors course reserves in consultation with other academic units

  • Liaises with advisors in other academic units to ensure awareness of course curriculum changes that may affect plans in and beyond Economics


Serves as the department timetable representative for the UG program

  • Collects and summarizes department teaching constraints for the Chair’s approval; submits the departmental timetable for undergraduate courses each term in consultation with the Chair

  • Determines course reserve and section needs; resolves scheduling issues affecting enrolment

  • Identifies potential course conflicts within the Economics department and with other faculties

  • Reviews final undergraduate course schedule for accuracy and meeting department needs

  • Co-ordinates exam schedules and proctoring requirements with the Registrar’s Office each term


May assist the department calendar representative for the UG program in consultation with the Associate Chair, UG Studies

  • Communicates and consults with other academic units to solicit feedback about proposed changes

  • Compiles course and program changes for submission to the Undergraduate Calendar

  • Prepares submissions for the UG Affairs Group

  • Reviews all Economics content in the UG Calendar prior to publication


Assists with Economics undergraduate student engagement

  • Maintains active communication with students using a range of communication modalities

  • Updates the Economics UG website and performs regular web maintenance

  • Participates in planning various student-focused departmental events

  • Provides advice and support to members of the Economics Undergraduate Student Society as needed

  • Organizes alumni events in co-operation with Arts Advancement where required

  • Assists the Associate Chair UG Studies with nominations and final selections for departmental awards


Provides general administrative support including the following

  • Identifies problems in UG program administration and recommends improvements to the Chair and Associate Chair as appropriate

  • Prepares data and statistical reports as required for the Chair and Associate Chair, drawing on departmental, Faculty, and institutional data

  • Collaborates with the Administrative Manager to provide orientation for new sessional instructors

  • Maintains department records of current students and graduates, including confidential correspondence

  • Manages the Incomplete grade agreements process

  • Prepares the agenda for Economics UG Committee meetings with the Associate Chair UG Studies; minutes these meetings

  • Answers faculty questions regarding UG and department policies and procedures

  • Serves as liaison between the department and UW Bookstore/textbook sales representatives


  • Undergraduate degree or equivalent combination of education and experience
  • Administrative experience in an academic environment

  • Experience with minute taking, SharePoint and Waterloo Content Management System (WCMS)

  • Previous experience using Infosilem, Quest, ASIS, LEARN would be an asset

  • Leadership experience in event coordination and volunteer management is an asset
  • Well-developed organizational, analytical, interpersonal, customer service, and communication skills (oral and written)

  • Computer skills including intermediate MS Word, Excel, PowerPoint and Outlook

  • Knowledge of Undergraduate University policies

  • Aptitude for attention to detail and accuracy are essential

  • Proven capacity to handle high volume of requests and to multi-task

  • Regular working hours with occasional weekend/evening events

Equity Statement

The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.


The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.


All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at or 519-888-4567, ext. 45935.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed