University of Waterloo

Undergraduate Recruitment Coordinator

Requisition ID 2021-6808
Job Category
Student Recruitment
Undergraduate Admissions & Outreach, Math
Employment Type
Time Type
Hiring Range
$57,962 - $72,453


Term: 19 months


This individual represents the Faculty of Mathematics for a wide variety of recruitment audiences and is responsible for developing, executing and managing the faculty recruitment activities related to the initiatives listed below. The undergraduate recruitment coordinator works as a team member in the Faculty of Mathematics, Admissions & Outreach team.


Overall Strategic Management

  • Conducts research to inform strategic direction and implementation of Math initiatives related to relationship building, events, ambassador team, outreach and student transition

  • Conduct research to inform and develop strategies for assigned recruitment and transition projects throughout the year

  • Budget management – Develop, forecast and manage an annual budget for all faculty events and relationship building strategies (funds provided by Faculty)


Leadership & Relationship Building

  • Represent the Faculty of Mathematics on university-wide and faculty-wide committees and advisory groups related to recruitment and admissions, including but not limited to, event and relationship building initiatives (i.e. Roundtable targeted at events and relationship management)

  • Create and cultivate relationships with domestic and international students, influencers, and key stakeholders (for example, contribute to Faculty specific communication pieces for prospective students and applicants, respond to student inquiries, regularly set up meetings and communicate with relevant academic units within and outside Math, who are involved with recruitment, engagement, transition, and admissions)

  • Create and maintain positive relationships with staff, faculty and department heads to ensure enough volunteers are recruited for each event, including, but not limited to MBOH, FOH, You@Waterloo Day, OUF etc.

  • Serves as faculty point person and liaison with the Marketing and Undergrad Recruitment team and all the other Faculty Recruitment coordinators to ensure consistent and common messaging through all university wide events

  • Develop Marketing Action Plans for all events, relationship building, and tours


Event Direction & Management

  • Conduct research to inform strategic direction and implementation for events on campus. Conceptualize, plan and lead students, staff and faculty to run a successful event. This could include the creation and/or delivery of presentations to a large audience of prospective students/families, who are visiting campus
  • Evaluate faculty/program specific on campus recruitment initiatives to align with the Faculty’s Strategic Plan and provide improvements throughout the year

  • Lead and manage the Faculty’s participation in the Ontario Universities Fair. Create/prepare a training module and deliver the training to faculty, staff and student volunteers alike


Training & Supervision

  • Develop and lead faculty training sessions (ambassador training, liaison training, student volunteers and others involved in recruitment training, for example OUF training)

  • Hire, train and supervise co-op student(s) in each term

  • Hire, train and supervise a team of 60+ ambassadors (student volunteers)

  • Ensure that the Faculty’s key differentiators are highlighted


  • University undergraduate degree in a related discipline
  • Experience working with current undergraduate students, with proven ability to motivate volunteers

  • Ability to build consensus and foster teamwork among a variety of stakeholders, within the faculty, across campus and externally with off-campus partners/prospective students

  • 3-5 years experience in an educational, recruitment setting

  • The individual should be able to demonstrate a high level of leadership within the faculty, while employing a student-centered approach to recruitment. Must be aware of current recruitment trends and the demographic changes that our faculty will face in the coming years

  • The Coordinator needs to have excellent writing, presentation and verbal communication skills, as well as bring a strong team work ethic and collaborative approach to their work, be organized and have well developed time management skills

  • Some travel may be required (OUF weekend etc.)
  • There is some evening and weekend work required when events are taking place, but this is only about 4-5 times per year

Equity Statement

The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.


The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.


All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at or 519-888-4567, ext. 45935.


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