The Project Manager – Strategic Initiatives and Assessment is responsible for technical evaluation to gather data to ensure the department and the internal teams are upholding its purpose. They will act as a project manager on assessment related projects, maintain relationships within the department and business units in order to integrate assessment infrastructure, and act as a communications hub for assessment data and information for the department, while reporting to the Director, Housing. This position will support the long-term vision of assessment for all business outcomes, projects, and processes and empower its staff to incorporate assessment as part of every staff’s role. The position will contribute to the timely delivery of project outcomes and will co-ordinate various department-wide, cross-functional assessment activities.
Creates and executes project plans and revises as appropriate over time to meet changing needs and requirements
Liaise with and coordinate actions with stakeholders for projects to ensure roles are clear and actions are executed effectively
Responsible for and provide support for the planning, execution, monitoring, and reporting of project related activities
Development of project plans, memos, briefings, charts, reports, presentations and other project documents as requested
Monitors assigned project schedules and timelines and is accountable for timely completion of objectives and key results
Identifies and manages risks associated with projects that might jeopardize the success of the methods and/or the outcomes
Supports the Director, Housing and Residences by conducting research, summarizing information, and drafting reports relevant to the post-secondary housing and residence market, the student experience, and emerging trends in the field
Drafts progress reports for assigned projects and responsibilities
Assists the Director, Senior Managers, and Project Teams by providing professional and timely written communications for project work, assessment updates, and strategic initiatives to staff and stakeholders
Host training and give stakeholder presentations
Maintain and manage relationships with external stakeholders and campus partners in various strategic initiatives
Other duties as assigned by the Director, Housing and Residences and Senior Managers
Create and execute short-term and long-term assessment programs (or frameworks) in order to create an evidence-based decisions making culture to meet the department’s short and long-term priorities
Lead and Manage department-wide assessment activities by collecting, analyzing, summarizing, and disseminating analytics including, but not limited to, survey results and Key Performance Indicators
Guides the department in creating and documenting existing assessment processes and procedures to manage the department’s assessment program
Develop and execute assessment training and surveys
Technical evaluation activities: software management, excel based coding, database upload and management, and automation of tasks
Coordinate assessment activities with campus partners, particularly Institutional Analysis and Planning staff, and external research firms (eg. Skyfactor, Academica Group)
On-going identification and recommendations for how assessment findings can be applied to improve departmental or institutional activities, along with supporting evidence/rationale
Responsible for conducting reviews of existing research, and/or collection of data as needed to support evidence-based decision-making
Supports communication of assessment findings which promote an evidence-based decision-making culture and/or the value of departmental/institutional activities
Develops and maintains skills and knowledge of assessment/evaluation and project management domains
Assists colleagues with creating/improving policies that aim to improve operational efficiency and service to students
Completion of post-secondary diploma or degree (or equivalent experience) required
Working towards, or currently holds, a project management training certification is required
Expert in Microsoft Excel
Proficient computing skills, specifically with Microsoft Office applications are required
Demonstrated ability to use web related and mobile communication tools is required
Working knowledge of Project Management Body of Knowledge (PMBOK) principles is required
Working experience within medium to large organizations is required, with post-secondary institutions being preferred
Proven success of leading people, ability to delegate and achieve results through teamwork
Experience in taking initiative and seeking solutions to complex solutions while working autonomously
Ability to influence, negotiate, and resolve conflicts
The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at firstname.lastname@example.org or 519-888-4567, ext. 45935.