University of Waterloo

Project Manager, Indigenous Initiatives

Requisition ID 2021-6658
Job Category
Project Management
Office of Research
Employment Type
Time Type
Hiring Range
$57,962 - $85,897


Term: 2 years


The Project Manager, Indigenous Initiatives is responsible for providing project management and research administration services to one or more Indigenous UW faculty members (Principal Investigators - PIs) who are applying for or hold grant, contract, or award funding for research. Responsibilities include research project planning, development, implementation and management oversight and related reporting and knowledge translation activities as specified in research contracts or sponsor guidelines/requirements.


In the University of Waterloo’s Strategic Plan 2020-2025, it states, “We particularly recognize Indigenous students, faculty, staff and alumni. We are committed to learning about the rich history and culture of Indigenous people of this land and an institutional response to the Truth and Reconciliation Commission’s calls for action.”


In line with the University’s Strategic Plan, and the 2018 Indigenization Strategy, the Project Manager, Indigenous Initiatives strives to address the underrepresentation of Indigenous people and to increase specialized support for Indigenous faculty members.


To enhance the effectiveness of this activity, the ideal candidate will meet the articulated qualifications below and will be an Indigenous person (First Nations Status or Non-Status, Métis, or Inuit). Lived experience in an Indigenous community or communities is required.


The University is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.


Work closely with Indigenous PIs to assist in research project management, implementation and reporting/accountability requirements

  • Manage and/or support the planning, development and implementation of faculty members’ research projects

  • Understand and adhere to university policies and procedures as they relate to research grants and contracts, financial management, procurement services and human resources

  • Develop in-depth understanding of the specific accountabilities associated with the research grant / contract for which project management is being provided, and ensure these accountabilities are met

  • Provide general problem-solving and oversight with respect to budgetary allocations, submission of deliverables and progress reports, correspondence with external sponsors to ensure effective performance monitoring of the specific research project(s)

  • Work with PI to attract additional sponsors of the ongoing research program

  • Works with researchers and other Office of Research staff to ensure grant applications feature best practices in research with, by and for Indigenous peoples that emphasizes community engagement and respect exceeding sponsor requirements and that considerations are applied to the research enterprise

  • Other duties as assigned


Undertake specific communication/dissemination requirements for the project, as assigned by PI, for example

  • Web-site development and maintenance
  • Reports
  • Stakeholder/partner workshops
  • Teleconferences/webinars
  • Coordinating with UW communications for press releases
  • Meeting agendas and meeting minutes
  • Ensure high-quality deliverables by preparing accurate effective project reports
  • Reports on status of collaborations and new funding opportunities


Assist in developing a sustainability plan for the project

  • Identify potential new funding sources

  • Help develop grant applications

  • Coordinate project team to identify additional partners or enhance collaboration with existing partners

  • Build internal integrated planning procedures and project manager capacity by supporting and educating stakeholders on best practices


  • Completion of an undergraduate degree, and either a research graduate degree or equivalent related experience which provides strong knowledge of a research environment. Expertise in particular academic disciplines may be desirable for certain projects

  • 2 to 4 years of progressively responsible experience in project management and administration

  • Demonstrated experience with budget development

  • The successful candidate will be First Nations, Metis, or Inuit with lived experience of Indigenous world views, cultures and values and strong ties to First Nations, Metis and/or Inuit communities

  • Demonstrated ability to manage multiple concurrent projects with different groups, lead meetings effectively with internal and external stakeholders, take a proactive approach in service delivery, and communicate effectively with faculty, staff, senior university administrators, and external partners from a variety of disciplines

  • Exceptional communication (oral and written), interpersonal, relationship building, customer service, negotiation, consultation, presentation, analytical, leadership and organizational skills

  • Strong proficiency with a variety of computer software applications including word processing, spreadsheet, database management and web design software is required

  • Awareness of diverse Indigenous research and knowledge exchange methodologies

  • Experience with Indigenous cultural protocols to appropriately engage and foster respectful relationships with Indigenous stakeholders

Vaccination Requirement Statement

All employees and students of the University of Waterloo are required to provide proof of being fully vaccinated or have an approved accommodation, in order to come to campus. You can provide proof of vaccination or apply for an accommodation on our Campus Check-in website. For more information, please refer to the University of Waterloo website: Vaccination Requirement.

Equity Statement

The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.


The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.


All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at or 519-888-4567, ext. 45935.


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