University of Waterloo

Office Coordinator

Requisition ID
2021-6123
Job Category
Administration
Department
Graduate Student Association
Employment Type
Temporary
Time Type
Part-Time
Hiring Range
$27,447 - $34,309

Overview

Term: 8 months

 

The primary purpose of this position is to support the Graduate Student Association’s (GSA) administrative requirements. Notable responsibilities include (but are not limited to) payroll, communications, reception, and file management.

 

This is a part time position working 24 hours per week

Responsibilities

Administrative Support

  • Supporting document management initiatives

  • Supporting the GSA’s payroll requirements

  • Supporting general office administration responsibilities

  • GSA meeting support:

  • Serving as minute taker for the GSA Board, Council, or other meetings, as needed

  • Preparing meeting documentation

  • Coordinating meeting logistics, as required

  • Other duties as assigned by the GSA President and/or Executive Manager

Communications

  • Updating the GSA website, as required

  • Monitoring and responding to emails, phone messages, etc

  • Assisting in the development of email and social media communications to graduate students

Client Services

  • Greeting all visitors to the GSA Office in a cordial and professional manner

  • Supporting communications over social media, email, and telephone

    Providing up-to-date knowledge of the GSA’s services and initiatives, as requested

     

Qualifications

  • College Diploma in Office Administration or a related discipline

  • Equivalent combination of education and/or experience will be considered

  • Demonstrated experience with the following:

    o   Performing general office duties

    o   Maintaining web sites

    o   Supporting social media and/or email communications Payroll

  • Excellent written and verbal communication skills

  • Excellent interpersonal and relationship building skills

  • Excellent customer service skills

  • Electronic workplace skills (e.g., Microsoft Office, Presentation Software, Graphics software, SharePoint, Zoom, Sharepoint, Google Drive, etc.)

  • Website skills (e.g., WordPress, etc.)

  • Working knowledge of preparing reports and summaries of statistical data

     

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