University of Waterloo

  • Data Management Coordinator

    Requisition ID
    Job Category
    8073 - Ctr for Ocular Research & Educ
    Job Status
    Temporary Appointment (Contract)
    Hiring Range
    $25,550 - $31,938
  • Overview

    Term: 1 year


    The incumbent for this position is responsible for transposing CORE study data collected by various media into an electronic format suitable for analysis according to Good Clinical Practice. This position is required for three days per week and is contingent upon funding.


    This role is contingent on funding.


    This position works 21 hours per week.


    Data Entry

    • Coordinate completion of initial/double data entry with the Data Team and ensure that it is completed as per established timelines using the software program specified for each study
    • Flag file issues (missing data, discrepancies, data not within study parameters) and ensure that concerns are delivered to proper investigator(s) and addressed in a timely manner
    • Ensure all files and data meet Good Clinical Practice requirements
    • Complete training on any sponsor provided data entry system


    Development and Maintenance of Multiple Databases

    • Build database schema for data entry/data transcription using a RDBMS (Relational Database Management System) tailored to specific study data collection needs based on study case report forms
    • Create and maintain documentation of database design, changes, lock and data query for each study database
    • Monitor and oversee the backing up and archiving of study image data


    Development and Maintenance of Datasets

    • Implement and perform data queries
    • Create, organize, store, document, extract/export, convert, merge, and manipulate data files
    • Tailor data files for statistical analysis (Statistica, SPSS, SAS or others as required)
    • Apply knowledge to the process of data cleaning and resolving data problems
    • Communicate with internal and external data users for sending data or image files


    • High school diploma or equivalent is required or equivalent education and/or experience
    • Training on the management of data sets using RDBMS is an asset
    • Demonstrated experience with designing and developing, databases using REDCap, MS Access or other equivalent RDBMS is required
    • Demonstrated experience querying and manipulating data sets is required
    • Experience with data entry is an asset
    • Experience with statistics and data analysis is an asset
    • Experience with low level programming is an asset
    • Experience in a clinical research or optometric setting is an asset
    • Working knowledge of Relational Database Management Systems (RDBMS), including MS Access or REDCap database is required
    • Detail-oriented
    • Good oral and written communication skills with demonstrated decision-making, organizational and time management skills are required
    • Excellent MS Excel skills are required
    • Knowledge of Good Clinical Practice guidelines is an asset


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