University of Waterloo

  • Cataloguing and Metadata Librarian

    Requisition ID
    Job Category
    5386 - Library
    Job Status
    Regular Full-Time
    Hiring Range
    $61,166 - $107,901
  • Overview

    The Cataloguing and Metadata Librarian, as a specialist, plays a key role in the investigation and application of metadata standards at UWaterloo. In addition to theoretical knowledge, they are responsible for managing a cataloguing unit of Library Associates, by providing staff training, quality control, procedural documentation, and guidance on emerging technologies and standards. The Cataloguing and Metadata Librarian enables the discovery and access to unique and complex resources through the creation, maintenance, and management of bibliographic records. As a metadata expert, they will consult and collaborate with other library units, campus partners, and across institutions within a consortial environment.


    Management and leadership

    • Organize, prioritize, assign, manage, and report on metadata projects to ensure that user needs are met
    • Analyze and solve complex problems to establish effective workflows
    • Mentor staff through coaching and training, to support their goals for learning and personal growth
    • Adjust priorities and manage workloads for simultaneous projects, and support staff as they transition to new tasks
    • Demonstrate strong leadership, including a commitment to equity, shared responsibility, and accountability
    • Foster a positive, and open team environment where department members work individually, collaboratively, and collectively towards achieving departmental and library goals
    • Participate in hiring both as a recruitment lead, and member of hiring committees, and facilitate on-boarding and orientation of new department members, including co-op students, contract, and permanent staff
    • Represent the Head, Metadata and Cataloguing Services in their absence

    Record creation and maintenance

    • Perform original cataloguing, including the creation and maintenance of authority records, subject analysis, classification, holdings maintenance, and regular cataloguing duties
    • Complete quality control checks on bibliographic records created by team members, and provide feedback and resources to support their personal growth and development
    • Manage a library database in an integrated library system, and ensure that information correctly interfaces with discovery layers
    • Assist the Head in the development and documentation of metadata standards, procedures, and Department policies
    • Develop processes and apply metadata batch editing software to automate the maintenance and enhancement of bibliographic records
    • Create and advise on descriptive metadata for digital asset management, and work with campus partners to develop and promote best practices for interoperable metadata
    • Act as an expert resource for the department, library, and campus on metadata principles including areas such as access, retrieval, classification, taxonomies, database development, scalability, etc. 

    Professional development

    • Participate in the determination, documentation, and implementation of local cataloguing policy and best practices
    • Maintain a working knowledge of current cataloguing and metadata standards, and an awareness of emerging areas such as linked data
    • Serve on Library committees & task groups, attend conferences, and participate in discussions to support idea sharing and discuss issues relating to providing access to library collections and electronic resources

    Communication and outreach

    • Operate as a member of a cross-departmental team to meet user discovery needs, and consult with campus representatives to ensure University goals and objectives are being supported
    • Work collaboratively to create a positive user-experience, including timely service and resolution of access issues
    • Liaise with departments across campus to provide expertise and support for their information and metadata needs
    • Operate as a collaborative member of the Ontario Council of University Libraries consortium to assist with information sharing and decision making
    • Assist library users through front-line service at the Assignment and Research Help Desk to develop hands-on understanding of campus learning and research support needs
    • Act as a liaison between the University of Waterloo authors and departments, and Library and Archives Canada to acquire Cataloguing in Publication Data


    • ALA-accredited Master of Library Science degree or equivalent
    • Demonstrated descriptive metadata expertise, including MARC/RDA, subject analysis, controlled vocabulary, and classification
    • Supervisory or training experience
    • Asset: experience with metadata application profiles
    • Working knowledge of current cataloguing principles and standards as defined in FRBR, RDA, and MARC formats, as well as an understanding of emerging standards, such as, the principles of linked data
    • Commitment to continued learning and growth, including the ability to develop expertise in the field of metadata and cataloguing, and act as a resource to the department and library community
    • Awareness of technologies, such as bulk editing tools, and how they can be effectively applied to workflows
    • Strong analytical and problem solving skills and the ability to oversee complex, detail-oriented work, and an aptitude for applying creative solutions
    • Ability to assess processes, create documentation for metadata standards, and implement new practices
    • Demonstrated ability to support staff success through providing coaching, training, and identifying opportunities for their growth
    • Time management skills, and the ability to balance multiple responsibilities, and adjust according to changing priorities


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed