University of Waterloo

  • Project Manager

    Requisition ID
    Job Category
    1100 - Public Health & Health Systems
    Job Status
    Temporary Appointment (Contract)
    Hiring Range
    $51,422 - $64,277
  • Overview

    Term: 1 year


    The Project Manager oversees numerous funded research projects in the area of infectious disease epidemiology and public health (including around drivers of antimicrobial resistance and long-term consequences of foodborne infections). Projects include large, multi-partner initiatives involving academic and public health partners in Canada and Europe. The Project Manager coordinates all administrative aspects of the projects (e.g., budgeting and reporting, timeline/task tracking, research staff hiring, ethics approvals, knowledge user communications), under the oversight of the principal investigator (PI) and with input from other senior research team members.  


    This role is contingent on funding.


    Planning, Analysis, and Reporting

    • Designs and implements project management strategies to fulfill timelines and deliverables of both grants, and expectations set out by the principal investigator and the funding bodies
    • Produces reports summarizing research progress and results to-date, including any challenges, mitigation strategies, deviations from protocol, or other issues that arise during the research process, in formats requested by partners, knowledge users, funders, and others
    • Analyses, synthesizes, and summarizes data that pertain to the two research projects, as requested by the principal investigator and other research staff (e.g., post-doctoral fellows), and prepares recommendations using appropriate information/data as it relates to the research projects and their objectives
    • Produces knowledge products, including collecting and incorporating feedback on drafts from team members
    • May contribute to the research agenda by assisting with the preparation of scientific papers and grant proposals

    Research Process Management

    • Takes responsibility for all aspects of project management for the two grants, following a detailed time line, work plan, and within a specified budget
    • Develops, directs, and monitors efficient administrative and electronic systems to support general goals of each project and guide staff workloads, relevant scheduling and statistical reporting
    • Trouble-shoots and problem-solves related to all research management processes
    • Organizes project information for easy access and use by team members
    • Assists in the hiring of research staff
    • Obtains ethics approval from the University of Waterloo, and oversees/coordinates approvals from other partner organizations as needed (e.g., other academic institutions)
    • Works with research staff (e.g., post-docs, graduate students) to ensure data are collected, cleaned, stored, and managed as per grant, team, and institution requirements
    • Works with research staff to ensure harmonization and successful completion of dependent research tasks
    • Produces, organizes, and obtains data sharing agreements, data requests, authorship agreements, and other agreements as needed
    • Conducts budget monitoring and maintenance, including tracking budget items and preparing budgetary reports and plans for subsequent steps of the research process, as well as assists in anticipating and making decisions about expenditures over the course of the projects in collaboration with the principal investigator
    • Monitors expenditures and supports decisions regarding financial requirements in consultation with relevant UW staff and policies and procedures required by the university and external agencies
    • Manages and completes other administrative tasks as assigned, such as organizing meetings/workshops/training for team members (including arranging and processing travel claims, creating agendas), preparation of reports/articles/grant proposals, minute taking and action follow up required, and communication with other departments

    Communication and Knowledge Translation

    • Prepares and disseminates concise, accurate reports, summaries, and other papers associated with the projects
    • Contributes to the publication of articles in peer-reviewed journals and presentations at professional meetings
    • Liaises with knowledge users (e.g., public health partners) in order to transfer knowledge generated by the study in the form of appropriate knowledge products and other data requests that are both accurate and timely
    • May assist with updating project websites or other repositories with new publications, technical reports and other knowledge products as necessary

    Collaboration and Research Team Support

    • Pro-actively and regularly communicates with the principal investigator and senior research team staff, as well as external stakeholders, to keep these members abreast of developments pertaining to the research
    • Attends regular team meetings, provides feedback, and updates during meetings when required
    • Assists with the design, testing, and validation of data collection tools and instruments, with other research staff (e.g., post-doctoral fellows)
    • Collaborates with the principal investigator, and all research team members, toward achieving major project objectives, following a detailed time line and work plan, within a specified budget
    • May advise and oversee progress of junior trainees (e.g., co-op students) or casual staff to complete assigned tasks and ensure the smooth operation of the project
    • Initiates and maintains collaborative and constructive relationships with project team members, stakeholders, knowledge users, and other partners identified by the principal investigator, to ensure the research goals and objectives are being met
    • Manages and consults with project partners as required regarding all project records, which may include grant application records, financial transactions and summaries, computer files, website updating, and others


    • A Master’s degree in epidemiology or a related field (e.g., public/population health, biostatistics), with specific training in population health research methods, and exposure to applied public health practice
    • Proof of completion of the TCPS2 Tutorial (also known as the Course on Research Ethics [CORE])
    • Minimum of 2 years’ experience managing research projects, including creating and following research protocols and administrative processes, and producing research outputs (e.g., abstracts, draft manuscripts)
    • Experience conducting or managing population health research involving human participants, including leading necessary ethics applications/approvals
    • Experience working on multi-partner or multi-stakeholder projects, involving multiple academic and government organizations, is an asset
    • Experience with integrated knowledge translation within collaborative public health research projects is an asset
    • Experience conducting or managing research involving secondary analyses of administrative health data is an asset
    • Experience with both qualitative and quantitative research methods is an asset
    • Excellent decision-making, organization, attention to detail, and time management skills are required, as is the ability to manage a range of responsibilities across projects and partners
    • Ability to prioritize and successfully complete multiple assignments under competing deadlines, and the ability to synthesize and operationalize input from multiple senior research team members (including the principal investigator, co-investigators, and post-doctoral fellows)
    • Ability to think critically and analytically, drawing upon a sound basis of research education and experience is required
    • Ability to act as a professional and knowledgeable first point of contact for the projects is required
    • Ability to conduct descriptive, regression, and qualitative analyses of health data is an asset
    • Excellent written and verbal communication in English is required, including the ability to: prepare scientific documents (e.g., abstracts, grants, reports); prepare reports for funders and partners; and communicate clearly, succinctly, and professionally with research team members drawn from both UW and other institutions, with staff, and with governmental and other stakeholder organizations
    • Good interpersonal skills with the ability to work independently as well as part of team are required
    • General knowledge of the project topic areas is required; specific knowledge of antimicrobial resistance, foodborne disease, the Canadian public health system (related to infectious diseases) are all assets. The ability to familiarize oneself with new research topics and methods as needed is required
    • Office-based. Occasional travel may be required. Occasional flexibility in schedule may be required for virtual meetings involving collaborators across different time zones (e.g., B.C., Europe)


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed