University of Waterloo

  • Project Administrator

    Requisition ID
    Job Category
    2600 - School of Architecture
    Job Status
    Temporary Appointment (Contract)
    Hiring Range
    $42,584 - $53,230
  • Overview

    Term: 1 year 


    The Project Administrator provides administrative and financial support for the National Research Council – Building a Flood Resilient Housing for Canada research grant. The incumbent reports to Professor Elizabeth English.


    This role is contingent on funding. This position is located at the School of Architecture in Cambridge, Ontario. 


    Financial Administration

    • Prepares reconciliation of NRC research account, reviews budgets, monitors deposits of funds and project end dates
    • Reviews and interprets financial data to answer inquiries from Principal Investigator
    • Prepares and submits expense reimbursement claims, travel advances/claims and related funding documentation for the faculty member(s), researchers, students, and visitors in compliance with University policies and procedures and funding requirements
    • Ensures availability of supporting documents and approvals for expenditures
    • Assists with the preparation of various payroll forms e.g. casual pay requests

    Administrative Support

    • Provides general administrative support for Professor English in support of the NRC project (e.g.technical reports, grant proposals, papers, presentations, correspondence)
    • Assists researcher with preparation of requests for non-faculty appointments and research funded employment documentation, and notices of termination as required
    • Acts as a liaison between the investigator and the Department on issues relating to recruitment and payroll for research staff personnel including technical staff, visitors, post-doctoral fellows, graduate and undergraduate students
    • Communicates and exchanges information with researchers, research associates, research assistants, graduate students, industry collaborators, and other UW offices
    • Assists with planning and coordinating research group meetings, speakers, conferences and scientific workshops, including grand openings and all other special events related to knowledge dissemination and research activities
    • Assists with special projects and performs other duties as assigned

    Human Resources

    • Interviews students and other team members and gives recommendation on hiring to Professor English
    • Handles all on-boarding of new students and team members related to the project
    • Assigns tasks and duties as related to the research needed on the project
    • Tracks performance of all team members
    • Keeps team up to date on compliance regulations
    • Asses team members’ performance at end of their term with the team
    • Writes evaluations for student teams members


    • Post-secondary accounting related diploma or equivalent education and/or experience
    • Three years of progressively responsible financial and administrative experience including experience with monitoring budgets, financial recordkeeping and reconciliations in a computerized accounting environment
    • Demonstrated experience in an academic work environment is preferred
    • Computer proficiency in Microsoft Office (Word, Excel, Outlook), and a financial/expense claim systems; Concur, and Unit 4 are preferred
    • Working knowledge of University of Waterloo financial policies, procedures, and guidelines is an asset
    • Demonstrated ability to work independently with minimal supervision
    • Excellent oral and written communication, organization, time management and problem solving skills
    • Location of work is Cambridge, Ontario


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