University of Waterloo

  • Alumni Advancement Officer

    Requisition ID
    Job Category
    Alumni Relations
    1075 - Dean of AHS Office
    Job Status
    Temporary Appointment (Contract)
    Hiring Range
    $54,589 - $80,897
  • Overview

    Term: 2 years


    Reporting jointly to the Director of Advancement, Applied Health Sciences and the Director, Alumni Relations in the Office of Advancement, the Alumni Advancement Officer (AAO) will plan and implement components of the AHS Advancement program, including new initiatives and strategies to strengthen relations between the Faculty and its alumni and donors.


    Planning and evaluation of advancement initiatives, including but not limited to the following:

    • Creates strategic annual plan (and budget) for alumni activities that specifically target the identification, implementation, management and evaluation of components of the Advancement program
    • Identifies, plans, implements, manages and evaluates components of the Advancement programs that offer professional and personal opportunities/services to graduates
    • Acts as liaison to the Office of Advancement for all alumni programs, services and activities; represents AHS as a member of the Alumni Professionals Group
    • Develops strategies and targeted communications for the development program and special fundraising initiatives with direction from the Director of Advancement

    Relationship-building programing and recruitment, including but not limited to the following:

    • Creates new and maintains current opportunities for alumni to remain connected through various initiatives
    • Recruits and manages alumni and student volunteers to support advancement initiatives
    • Identifies, develops strategies, and manages relationships with alumni who are suited for specific development approaches and/or volunteer opportunities. These responsibilities will be progressive as the incumbent evolves in the role
    • Conducts external visits with alumni and friends to assist with cultivation and stewardship of supporters under the direction of the Director of Advancement
    • Collaborates on meaningful student engagement initiatives that will strengthen lifetime affinity to the Faculty

    Coordination and implementation of activities and events, including but not limited to the following:

    • Organizes programs and activities for alumni such as reunions and special events: includes implementation, planning, and managing logistics and expectations
    • Attends and assists central Alumni Relations office with activities that support UWaterloo advancement
    • Collaborates with colleagues in AHS on activities where alumni have an opportunity to make an impact on students, the faculty and the university where Alumni have a volunteer opportunity to mentor and educate students

    Research and reporting including, but not limited to the following:

    • Conducts research on alumni demographics and needs, including the development and interpretation of surveys in conjunction with the central alumni team
    • Collects and updates alumni information for the Raiser’s Edge system to maintain and track alumni contacts and activities, including activities and visits with alumni and donors

    Publications and communications including, but not limited to the following:


    • Works with the Director of Advancement and the AHS Communications team to assist in the creation and implementation of an integrated Advancement communication and marketing plan using both print and electronic media


    • Bachelor's degree or equivalent education and experience. Education or training related to communication and communication strategies preferred
    • Experience with Microsoft Office suite
    • Basic experience with web content management software
    • Experience with social media programs
    • Experience with constituent databases
    • 5-7+ years of related work experience in a fast-paced environment or equivalent combination of education and experience
    • Demonstrated experience interacting with senior administrations both within the University and externally
    • Thorough knowledge of University policies and procedures as they pertain to the Office of Advancement
    • Strong communication (oral and written) and interpersonal skills with the proven ability to interact effectively with a variety of internal and external stakeholders
    • Strong project management ability
    • Attention to detail, confidentiality, tact and diplomacy and the ability to manage multiple demands
    • Proven ability to prioritize tasks, to work independently and to collaborate with others
    • Interpersonal Skills: Internally, makes contacts with the following to obtain action, reach agreement and negotiate: Marketing and Strategic Communications, Office of Advancement, Senior Development Officers and Alumni Advancement Officers across campus, Cooperative Education and Career Services. Externally, makes contacts to manage, influence and motivate graduates of the Faculty of Applied Health Sciences and "customers" including: prospects and donors, corporate executives, community organizations, Dean’s Advisory Council members
    • Travel: Travel required, may require international travel
    • Working Hours: Regular working hours, some evening/weekend work required


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