University of Waterloo

  • International Inbound Activities Coordinator

    Requisition ID
    Job Category
    5480 - Waterloo International
    Job Status
    Temporary Appointment (Contract)
    Hiring Range
    $54,589 - $68,236
  • Overview

    Term: 1 year


    The International Inbound Activities Coordinator has research, administrative and operational responsibilities related to the ways in which the University of Waterloo orients internationally-based individuals to its campus for non-degree, non-exchange, professional experiences.  The Coordinator will play a key role in identifying strategic opportunities, developing an inventory of activities, and leading the implementation of selected initiatives.



    This position is contingent on funding.


    Research – Inbound Experiences

    • Researches best practices in higher education regarding inbound non-degree, non-exchange professional international experiences, with an emphasis on the University of Waterloo’s key institutional peers and aspirational institutional peers.  Examples may include (but are not limited to):  summer schools; entrepreneurship camps; short courses; executive training)
    • Enumerates and reviews external offerings (both domestic and international), offering explanations for relative successes and relative failures
    • Identifies the relative strategic benefits and costs to conducting inbound non-degree, non-exchange professional experiences for top universities global entities and/or internationally based individuals and groups
    • Analyzes best practices in the context of the University of Waterloo’s situation 

    Inventory – Past, Present, and Future

    • Documents what the University of Waterloo has done with respect to inbound experiences in the past
    • Identifies present activities, and enumerates them with associated details
    • Through surveys and/or focus groups and/or other means, determines the present appetite for a variety of inbound experiences while understanding the full picture including the incentives necessary to catalyze/realize them


    • Provides leadership to establishing opportunities for a variety of inbound experiences (IDEAS is the first) and evaluates them for success
    • Examines not only the ‘current operationalization’ of these activities, but also their strategic benefits costs, and sustainability
    • Assists with other tasks as assigned by the Associate Director, Operations

    IDEAS – Details

    The IDEAS Summer Experience is a one-of-a-kind, two-week enrichment program for international teenage innovators (ages 16-18 or Grade 10-11)

    • Plans, organizes, executes, and evaluates the IDEAS Summer program. Develops organizational structure for future IDEAS programs
      • Organizes and ensures the successful delivery of the IDEAS program, ensuring achievement of learning outcomes (academic programming, cultural/global awareness, BIG Idea project/presentation, social programming, off-campus excursions, insurance coverage, food/residence, student on boarding/off boarding, transportation, etc.)
      • Hires, supervises, and evaluates IDEAS staff
      • Develops and executes a communications plan for IDEAS participants/parents
      • Develops and executes a promotion plan for future IDEAS Summer Experiences
      • Develops and analyzes surveys and prepares a summary report with recommendations and an action plan for future IDEAS programs
      • Ensures the safety of participants and safeguard the reputation of the University
      • Resides/lives in university residence with IDEAS participants throughout their 2-week residency


    • Bachelor’s degree or equivalent education and experience
    • 1-3 years’ experience in research and/or programming
    • Experience developing and leading programmes for high school-level students
    • Experience in a university environment preferred
    • Experience working in intercultural and/or international settings
    • Proven strength in relationship building and management
    • Strong interpersonal skills and the ability to apply diplomacy and tact while working with a variety of stakeholders
    • Excellent oral and written communication skills
    • Project coordination or management skills
    • Management experience – leading individuals and teams to collective success
    • Strong attention to detail, organizational abilities and time management skills
    • Hold and maintain a clear Police Vulnerable Sector Check
    • Ontario Driver’s license and clean driving record an asset
    • Intermittent work outside the normal operating hours of the institution. During the 2-week IDEAS residency, significant work hours outside normal operating hours is required  


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