University of Waterloo

  • Resources Assistant

    Requisition ID
    2018-3739
    Job Category
    Administration
    Department
    5700 - Campus Wellness-General
    Job Status
    Regular Full-Time
    Hiring Range
    $35,872 - $44,840
  • Overview

    The Campus Wellness Administration team serves the University of Waterloo community by supporting Health Services and Counselling Services with effective, efficient, collaborative, client-focused administrative service.

     

    The Resources Assistant is accountable to the Operations Supervisor to maintain the inventory of all non-medical supplies and resources in all Campus Wellness venues comprised of four clinical areas (Student Health Clinic, Family Health Clinic, Counselling Services located in Needles Hall and in Health Services), in two buildings on campus. This position is a member of the Campus Wellness Operations Team.

    Responsibilities

    Inventory Maintenance

    • Order, stock, process and maintain inventory of supplies/resources by working with vendors on and off campus

    • Order and ensure delivery of all office supplies/stationery

    • Order / compile / deliver all resource packets for use in clinics (e.g. Birth Control packets)

    • Order / deliver psychometric instruments from clinical suppliers

    • Organize and maintain supply areas to ensure maximum efficiency for users

    Technical Organization of Inventory Documentation

    • Create and maintain computer-based inventory administration system

    • Trigger system for re-order of regular items

    • Monitor, track and deliver orders to various Campus Wellness locations

    • Monitor and track timeliness of deliveries, material quality

    • Maintain up-to-date financial records according to established practice

    Personnel Support for Resources

    • Provide exceptional customer service to staff and clinicians by ensuring they have the resources they need

    • Maintain regular, on-going collaboration with individuals /departments to consult regarding their resource needs

    • Support staff members with information, including providing options for special orders, events

    • Research/source/recommend items, options and suppliers as required

    • Provide shipping resources and support for out-going items

    Financial Responsibility

    • Ensure best value/decision-making when ordering supplies / materials

    • Purchase all materials within established boundaries; consult with supervisor or Administrative Officer when order falls outside of established financial boundaries

    • Ensure quality by inspecting goods received for shortages, damage, etc. Resolve problems when necessary

    Qualifications

    • High school diploma or equivalent education and/or experience

    • Completion of specialized training in relevant materials management field is preferred

    • Medical terminology course, health care clinic assistant courses beneficial

    • At least two years’ administrative/client customer service experience in healthcare facility (preferably post-secondary setting)

    • Experience with inventory management beneficial

    • Inventory management software – working knowledge

    • Excel – extensive knowledge

    • MS Word – working knowledge

    • Interpersonal skills - Superior organization, attention to detail, approachable, professional, reliable, assertive; must be a self-starter, good at time management, able to work independently in a fast-paced and varied environment, with multiple demands of varying priority

    • At times, hours of operation include from 8:00 a.m. to 8:00 p.m. Position requires flexibility to occasionally shift working hours to include evenings

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