University of Waterloo

  • Ideas Co-ordinator

    Requisition ID
    Job Category
    Student Services
    5532 - Registrar-Undergrad Recruit
    Job Status
    Temporary Appointment (Contract)
    Hiring Range
    $45,561 - $56,951
  • Overview

    Term: 4 months


    Within the Marketing & Undergraduate Recruitment (MUR) unit of the Registrar’s Office, responsible for organizing, executing, and evaluating the IDEAS Summer Experience (IDEAS). IDEAS is a 2-week enrichment program for international teenage innovators. Accountable for leading key IDEAS deliverables, which culminate into an integrated program.


    This position is contingent on funding.


    Responsible for planning, organizing, and executing the IDEAS Summer Experience

    • Manage IDEAS applications and follow up with admitted students, including tracking participants’ payments, visas, flight information, and requisite IDEAS forms
    • Enhance communications plan and communicate with IDEAS participants/parents pre-and postarrival
    • Develop and supervise an integrated on-campus and off-campus social program
    • Develop an effective onboarding program, including expectation setting for students and IDEAS staff
    • Develop an effective cultural awareness program engaging participants from around the world
    • Act as the first line of contact with on-and off- campus partners in planning and executing IDEAS
    • Based on IDEAS revenue, plan program using allocated funds, monitor budget, work with
    • Registrar’s Office Administrative team to ensure invoices are paid, and ensure program is delivered on budget
    • Book off-campus transportation and secure health insurance for participants
    • Determine and set the menu for participants
    • Plan photography and video development to promote future IDEAS Summer Experience programs
    • Develop and deliver activities to ensure the success of the BIG Ideas presentations
    • Serve as a role model, maintain good relationships, and develop a sense of community with IDEAS participants (approximately 40 students)
    • Problem-solve any issues IDEAS participants/mentors may encounter
    • Engage participants to actively participate in activities
    • Will live in residence with IDEAS participants and mentors during scheduled shifts for the 2-week duration of the program
    • As part of a team, you will be responsible for the success of the program, the safety of the students, and to safeguard the University’s reputation

    Responsible for managing IDEAS operations and evaluation

    • Update and maintain IDEAS SmartSheet to ensure all activities/actions are accounted for and delivered in a timely fashion
    • When IDEAS is complete, update for future IDEAS and organize associated files/documents for future Coordinators
    • Attend meetings, take meeting minutes, and follow up where appropriate
    • Continue to enhance the Safety Procedures and Protocol Manual
    • Develop a survey plan, including check-in and final survey
    • Create and administer surveys, analyze data, and develop conclusions and recommendations for future IDEAS Summer Experience programs
    • Write a comprehensive summary and evaluation report with recommendations to enhance future IDEAS Summer Experience programs

    Responsible for hiring, managing and motivating IDEAS Mentors

    • Develop and manage the recruitment, hiring, selection, training, and evaluation of 9-10 IDEAS Mentors
    • Hold IDEAS Mentors accountable to key program deliverables and expectations
    • Create and maintain a work environment that fosters, recognizes, and rewards supportive mentorship, professional quality, respectful communication, creativity, positive energy, and synergy
    • Schedule staff and report payroll hours, ensuring labour laws and University human resource policies are followed


    • Working towards a University degree or equivalent education and/or experience
    • Experience as a university residence Don or Summer Camp Counsellor strongly preferred
    • Experience developing and leading programs for high school level students
    • Experience planning and delivering an integrated recreational program
    • University leadership/mentorship experience in a student community (e.g., orientation week leader, Shad Valley, student ambassadors, student teams, etc.)
    • Experience hiring, managing, and evaluating student employees
    • Demonstrated ability to think on the spot, improvise, solve problems, and independently make effective decisions
    • Excellent relationship management skills and demonstrated ability to contribute to a collaborative environment
    • Experience setting and managing budgets
    • Experience developing action-oriented communications
    • Ability to influence and motivate others
    • Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues
    • Must have and active First Aid certificate
    • Must pass a Police Vulnerable Sector Check (VS)


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