University of Waterloo

  • Faculty Financial Analyst

    Requisition ID
    2018-3724
    Job Category
    Finance
    Department
    2175 - Dean of Engineering Office
    Job Status
    Temporary Appointment (Contract)
    Hiring Range
    $64,718 - $80,897
  • Overview

    Term: 8 months

     

    Reporting to the Faculty Financial Officer, the Faculty Financial Analyst assists in ensuring that all financial activity in the Faculty of Engineering is properly accounted for and that available financial management tools are effectively applied. The Faculty Financial Analyst provides the Faculty Financial Officer with information to support financial planning, management, and control and for strategic planning.

    Responsibilities

    Financial management and internal controls of research transactions within the Faculty of Engineering

    • Has clear understanding of, and keep current with, university policies and procedures and research related sponsor guidelines to ensure compliance and dissemination within the Faculty
    • Provides advice and support to research administrative staff, individual researchers and research groups and institutes regarding eligibility, management and control of research funds, including information about their financial data
    • Meets regularly with the research administrative staff to support effective financial management and internal control and to encourage the sharing of best practices throughout the Faculty of Engineering
    • Works closely with members of the Research Engineering, Research Finance and Compliance Team, Finance, Human Resources, other Faculty Financial Officers, to identify and address issues concerning
      compliance with sponsors agreements
    • Conducts internal audits to ensure research transactions follow the required policies and procedures
    • Provides financial oversight for CRC & IRC accounts within the Faculty, including completion of all related internal documentation, as well as regular financial risk assessment to ensure spending is aligned with the budgets
    • Conducts periodic monitoring and identifies to management potential issues relating to research accounts in deficit within the Faculty

    Financial management and internal controls of non-research transactions within the Faculty of Engineering

    • Under the direction of the FFO, participates in periodic review and audit financial procedures and transactions within the Faculty of Engineering to ensure strong internal controls and efficient and effective
      financial accountability
    • Under the direction of the FFO, identifies training and performance areas and participates in training to administrative staff; assists with development and documentation of training items
    • Collects data and prepares reports related to the Faculty’s research overhead income and allocation within the Faculty
    • Monitors and prepares reports of endowment and trust funds within the Faculty, identifying problems to the Faculty Financial Officer
    • Assists with monthly monitoring of financial reports for each academic and service unit, identifying potential problems to the Faculty Financial Officer
    • Helps with ad hoc assignments associated with management and control of processes and document flow
    • Helps with ad hoc assignments associated with data, information and trending analyses within the Faculty

    Financial administration, communication and continuous support within the Faculty of Engineering

    • Assists Dean of Engineering staff with financial processes and policies
    • Assists Faculty Financial Officer to ensure that accounting methodology and procedures are well understood across the Faculty and that these procedures are followed
    • Serves as a resource to the Faculty staff and faculty members with queries related to the university financial systems (i.e. Concur, Unit4)
    • Develops reports and statistics to identify where improvements are needed for financial compliance

    Qualifications

    • Undergraduate degree or equivalent related education/experience and a recognized accounting designation (CPA)
    • 5+ years of progressive accounting and audit experience.
    • Consistent track record in supporting a broader spectrum of accounting, audit and finance functions.
    • Proven competencies in accounting, audit and data management, as well as strong analytical skills to support interpretation of data and compliance requirements.
    • The Faculty Financial Analyst must possess an excellent understanding of generally accepted accounting principles and practices as they relate to fund accounting and an in-depth knowledge of the accounting  policies, compliance requirements and financial business of the University.
    • This position should have a working knowledge of tax issues (such as HST, taxable benefits, etc.) as they relate to specific activities.
    • Strong communication and interpersonal skills are required to provide professional, timely and customer service focussed advice on accounting and process issues within Faculty departments.
    • Demonstrated organizational skills to prioritize recurring workload and special projects.
    • The Faculty Financial Analyst must possess the ability to build excellent working relationships with key persons both inside and outside the Faculty.
    • The Faculty Financial Analyst must possess strong Microsoft Office experience: advanced MS Word and Excel, intermediate PowerPoint, Access, Outlook. Working experience with financial software and databases.

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