University of Waterloo

  • Expense Analyst

    Requisition ID
    2018-3629
    Job Category
    Finance
    Department
    5290 - Finance
    Job Status
    Regular Full-Time
    Hiring Range
    $54,589 - $68,236
  • Overview

    The Expense Analyst is accountable to the Manager, Payments & Expense Accounting for ensuring nonsalary expense transactions are appropriately processed and procedures and controls are effectively applied. They are responsible for processing complex payables transactions and resolving related problems. Responsibility also includes reconciling and reporting on university accounts, actively participating on cross-functional projects, developing policies and procedures to improve efficiencies and providing training to both Finance Staff and clients in the campus community.

    Responsibilities

    Process vendor invoices and expense claims:

    • Manage expense claim or invoice transactions, primarily those that are complex in nature. The application of a wide knowledge base including taxation, international financial procedures and diverse business practices is required. Examples include, identification of taxable benefits, wire transfer requirements and construction costs, including holdbacks and lien searches
    • Manage supplier credits
    • Resolve issues related to invoice holds, accruals and encumbrances
    • Investigate, recommend and implement improvements to accounts payable processes

    Produce financial reports and reconciliations:

    • Produce accurate, complete and timely financial reports. Assignments may relate to year-end, audits or special analysis
    • Participate in month end close process, including preparing month-end journal entries, reconciliations and associated reporting
    • Reconcile payments to UW’s bank accounts. Payments may be issued by cheque, EFT, wire, draft or preauthorized payment and in multiple currencies
    • Monitor and reconcile account balances and follow up on discrepancies
    • Communicate with auditors (internal, external, government, funding agencies, etc.), as required

    Provide advice, training and direction on expense related policies, procedures and best practices:

    • Keep abreast of changes in accounting, best business practices, as well as government and University policies and procedures, in order to apply sound professional judgment and recommend improvements
    • Participate in evaluating business and accounting issues. This requires identifying problems, researching alternatives, preparing analysis and making recommendations
    • Provide training, mentoring and/or leadership to team members in order to meet objectives, improve processes and upgrade systems. Significant involvement in system improvements, development of system reports and organizational performance metrics (KPI’s) is expected
    • Communicate accounting information to clients, often with little or no accounting experience, in order to achieve accurate financial accounting and reporting and resolve issues
    • Maintain positive relationships with Financial Officers, Research Compliance team and other UW internal contacts
    • Participate on cross-functional projects providing appropriate accounting, business and technical expertise. Participation may include developing policies/procedures, advocating a new program, affecting change, providing training, testing, etc. May be required to assume functional responsibility for specific aspects of the project

    Qualifications

    • Post-secondary education, with a focus on accounting, or business courses, or equivalent education and work experience
    • Progression toward an accounting accreditation is considered an asset
    • Previous experience in an enterprise wide computerized accounting environment
    • 1-3 years of demonstrated experience in an financial/analytical role, including journal entry preparation, general ledger account reconciliations, financial reporting and financial analysis
    • Experience in a multi-currency environment is considered an asset
    • Demonstrated ability to prioritize and manage concurrent assignments accurately and efficiently
    • Strong attention to detail, analytical and problem solving skills
    • Demonstrated ability to work independently and handle confidential information
    • Superb organizational, planning, interpersonal and communication skills are required to address and resolve issues of procedure, policy, and compliance
    • Tact, judgement, and diplomacy are essential
    • Comfort and clarity in explaining accounting information, as well as organizational procedures and policies
    • Excellent MS Office skills including Excel, Word and PowerPoint
    • Advanced understanding of Generally Accepted Accounting Principles, internal controls and taxrelated issues preferred
    • Familiarity with Unit4, Concur and SharePoint is considered an asset

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