University of Waterloo

  • Senior Construction Coordinator, Major Projects

    Requisition ID
    Job Category
    5501 - Plant Operations-Building Desi
    Job Status
    Regular Full-Time
    Hiring Range
    $59,433 - $80,897
  • Overview

    Reporting to the Director, Design & Construction Services, the Senior Construction Coordinator, Major Projects is the owner’s agent in providing field review and construction contract coordination and administration for new construction and renovation projects. Collaborating with Plant Operations maintenance and design teams, this position represents and liaises with University campus clients during construction projects that strive to improve campus facilities and infrastructure, while providing a safe and accessible, invitingly clean and comfortable, functionally enriched and well-maintained campus environment.


    Planning and Standards

    • Assists with and supports the department’s strategic planning efforts addressing stewardship responsibilities and long-term sustainability of the University campus(es), facilities and infrastructure while maximizing opportunities for efficient delivery of campus services and optimal investments in University facilities and infrastructure
    • Assists with continuous improvement of project delivery standards and ensures standards during construction, contract close-out and warranty periods
    • The position has a direct influence on the safety, quality of construction and value received while ensuring minimal disruption to the campus community, teaching and research activities

    Contract Administration and Field Review

    • Participates in the design process by providing quality assurance/quality control (QA/QC) peer reviews on larger projects
    • Coordinates the work of surveyors, geotechnical consultants, and designated substance consultants during design and pre-construction stages
    • Completes post-construction performance evaluations of general contractors and sub-trades to inform the pre-qualification process on future construction opportunities
    • Participates as required in establishing preferred contractor bidder’s lists
    • Acts as a member of a multi-disciplinary team, providing field review and contract administration to ensure that construction contracts (the Work) are performed in accordance with the drawings and
      specifications, quality standards, and University requirements
    • Monitors project budget and schedule and prepares weekly status reports
    • Attends project site meetings in collaboration with Plant Operation designers and/or external architectural/engineering consultants where applicable
    • Coordinates utility locates with Plant Operations forces and external contractors
    • Coordinates with external consultants to recommend and administer cash allowances for testing and inspections by third party inspection agencies
    • Coordinates temporary service disruption scheduling to enable the Work to take place
    • Arranges contractor access. (keys, parking etc.)
    • Assures the safe and responsible conduct of contractors and staff in and around demolition/renovation/construction sites, including necessary controls and safety measures are in place to protect people and property, and reports any contravention of the applicable regulations, legislation and best practices to the offending parties and to any regulatory authorities having jurisdiction, as appropriate
    • Coordinates contractors and University forces to assure compliance with the University’s safety management programs, including the “Hot Work” permit process
    • Coordinates contractors and University forces with respect to tie-ins for mechanical and electrical and similar systems
    • Proactively supports construction projects by resolving problems arising from unforeseen conditions
    • Administers change management during construction through supplemental instructions, proposed change notices, change orders and change directives where applicable
    • Reviews contractor applications for payment and prepares of certificates of payment where Owner is acting as the payment certifier
    • Coordinates the review of submittals and shop drawings for design conformance where Plant Operations personnel are acting as the consultant
    • Ensures that all documentation (Ministry of Labour Notice of Project, bonding, insurance, permits, close-out documentation including but not limited to warranties, as-built and record drawings) is
      submitted in a timely manner
    • Prepares deficiency lists (punch lists) in association with stakeholders and external consultants where applicable
    • Provides support to other Construction Coordinators during vacation and other absences
    • Inputs time in electronic timesheet reporting system on a daily basis


    • Three (3) year post-secondary education in architectural, engineering, construction technology or construction management, or equivalent education and experience
    • 10 years of progressive experience providing field review and construction contract administration for building construction projects in excess of $5M construction value
    • Recognized certification in Construction Contract Administration will be considered an asset
    • Knowledge of liabilities and responsibilities of project owners, constructors, architectural/engineering consultants, Canadian construction industry regulations, designated substance management best
      practices and standard forms of CCDC contracts
    • Working knowledge of the latest edition of the Ontario Building Code, Construction Act, and OAA/OGCA Guide to Project Closeout Procedures
    • Proficient in evaluating construction schedules and the Critical Path Method
    • Working at Heights training
    • Strong analytic, oral, and written communication skills
    • Excellent communication and interpersonal skills, with a deep commitment to customer service, proven innovative approach to problem solving and an aptitude towards service excellence and
    • Experience in institutional projects is preferred
    • Working knowledge of AutoCad will be considered an asset
    • May be required to drive to satellite campuses
    • Regular working hours with some evening and weekend work required


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