University of Waterloo

  • Financial Coordinator

    Requisition ID
    2018-3479
    Job Category
    Finance
    Department
    3003 - Dean of Math Office-Ctr-Educ i
    Job Status
    Regular Full-Time
    Hiring Range
    $45,561 - $56,951
  • Overview

    This position is responsible for supporting the Business Manager with the financial and accounting operations of the CEMC.

    Responsibilities

    Financial Analysis and Planning

    • Prepare reports of current and projected financial positions, and determine impact on future CEMC activities
    • Prepare cash flow analysis
    • Analyze expenses on per unit costs, and differentiate between fixed and variable expenses to provide recommendations on activity
    • Identify and recommend cost-saving measures
    • Identify expense categories that need management attention, and make recommendation for process improvements and training
    • Review monthly accounting reports and correct discrepancies and errors
    • Incorporate findings from analysis into future planning and the annual CEMC budget

    Revenue Management and Revenue Projection

    • Manage and reconcile revenues including credit card reports
    • Forecast future revenue flows from trust and endowments
    • Perform cost/benefit analyses of proposed activities
    • Project multiple scenarios of future revenue flows
    • Recommend funding strategies and fund sources to achieve strategic priorities
    • Exercise judgment and solve problems related to revenue management
    • Allocate trust and endowment expenditures according to Terms of Reference

    Accounting and Financial Transaction Processing

    • Process payments and other reimbursements for CEMC faculty and staff (expenses, travel, requisitions, etc.)
    • Process payroll payments for part-time/casual employees
    • Ensure accuracy of all financial transactions, providing training to faculty and staff as needed on expense management
    • Manage expenses related to PCards

    Administrative support for Staff and Faculty

    • Coordinate purchase of supplies and equipment for the CEMC
    • Guide faculty and staff in the use of various financial systems such as expense reimbursement programs, as necessary
    • Process and reconcile all financial and payroll activities related to events, contests, school visits, marketing and miscellaneous CEMC activities
    • Various duties as assigned by the Business Manager

    Qualifications

    • College diploma or university degree, preferably in a business-related discipline or equivalent education and/or experience
    • 3 years of related financial experience with a solid understanding of accounting principles and practices, preferably in an academic environment
    • Experience working independently and utilizing strong time management skills
    • Experience with financial reporting, analysis, budgeting and forecasting
    • Microsoft Excel including pivot tables, look-ups, macros, etc.
    • Experience preparing and interpreting expense and revenue reports
    • Sounds knowledge of accounting and financial principles
    • Strong decision-making ad critical thinking skills, and maturity of judgement
    • Demonstrated ability to interpret policies
    • Ability to interpret Terms of Reference for donor agreements
    • Ability to interpret financial statements and make financial recommendations
    • Strong client-service orientation
    • Excellent interpersonal skills and ability to interact professionally and effectively
    • Ability to work accurately while managing a high work load and multiple demands on time
    • Excellent organizational and time management skills
    • Demonstrated ability to handle confidential information with discretion and tact
    • Advanced English language skills both oral and written. French language skills would be an asset
    • Occasional/infrequent travel required
    • Regular working hours with some flex time possible during busier contest and events/conference times

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