Term: 15 months
The Dean’s Executive Assistant provides a wide range of administrative services to support the Dean and within the Office of the Dean of Arts. The Executive Assistant to the Dean must be fully aware of theDean’s schedule and priorities, including travel commitments and speaking engagements, be prepared to make rapid changes to arrangements, and alert the Dean to potential scheduling conflicts and priorities. The demands placed on the Dean are such that he/she relies on the Executive Assistant to carry out the duties of this position with little or no direction.
The Executive Assistant to the Dean handles complex situations as they arise, while maintaining utmost confidentiality of Faculty records and/or discussions. S/he provides administrative support to functions related to the management of faculty appointments, tenure and promotion procedures and the annual performance review and salary increase processes.
The Executive Assistant to the Dean liaises with i) the Senior Administrators - President, Vice Presidents’ Offices etc., ii) the UW Deans, iii), Academic Deans, Department Chairs/Directors in Arts and campuswide, iv) international visitors, government offices, and local communities. S/he represents the Dean to all visitors and employs appropriate protocol with dignitaries and international guests.
The role serves as Administrator for the Arts Endowment Fund and secretary to several Faculty-level committees such as Arts Faculty Council and Executive, Arts Honours and Awards Committee, Co-op Advisory Committee, General Group, and Department/School Chair/Director Nominating Committee.
Manage the Dean of Arts’ priorities
Faculty Committee Support
Administrative Support to the operations of the Dean of Arts Office