University of Waterloo

  • Research Coordinator/Project Manager

    Requisition ID
    Job Category
    2600 - School of Architecture
    Job Status
    Temporary Appointment (Contract)
    Hiring Range
    $41,377 - $51,721
  • Overview

    Term: 2 years

    The Research Coordinator/Project Manager provides administrative and financial support for the Living Architecture Systems research group. The incumbent reports to the Financial Officer with regard to human resources related matters and reconciliation of accounts.


    This position is located in Toronto.

    This position is 30 hours per week.

    This role is contingent on funding.



    Financial Administration

    • Prepares reconciliation of research accounts, reviews budgets, monitors deposits of funds and project end dates
    • Identifies problem accounts and recommends corrective action to be taken in consultation with the Academic Administrative Manager
    • Runs queries, reviews, and interprets financial data to answer inquiries from Principal Investigator
    • Prepares expense reimbursement claims, travel advances/claims and related funding documentation for the faculty member(s), researchers, students, and visitors in compliance with University policies and procedures and funding requirements
    • Ensures availability of supporting documents and approvals for expenditure on research accounts from account holder
    • Submits online purchase requisitions for equipment funded by research grants and contracts
    • Assists with the preparation of various payroll forms e.g. casual pay requests

    Administrative Support

    • Provides general administrative support for faculty in support of Living Architecture Systems Group research (e.g. technical reports, grant proposals, papers, presentations, correspondence)
    • Assists researcher with preparation of requests for non-faculty appointments and research funded employment documentation, and notices of termination as required
    • Acts as a liaison between the investigator and the Department on issues relating to recruitment and payroll for research staff personnel including technical staff, visitors, post-doctoral fellows, graduate and undergraduate students
    • Collects mail and prepares courier packages
    • Communicates and exchanges information with researchers, research associates, research assistants, graduate students, industry collaborators, and other UW offices
    • Assists with planning and coordinating research group meetings, speakers, conferences and scientific workshops, including grand openings and all other special events related to knowledge dissemination and research activities for the Living Architecture Systems research group
    • Assists with special projects and performs other duties as assigned


    • Post-secondary accounting related diploma or equivalent combination of education and/or experience
    • Three years of progressively responsible administrative experience including experience with monitoring budgets, financial recordkeeping and reconciliations in a computerized accounting environment
    • Demonstrated experience in an academic work environment is preferred
    • Computer proficiency in Microsoft Office (Word, Excel, Outlook), QuickBooks, and a financial/expense claim system; Concur, FORE, and Unit 4 are preferred
    • Working knowledge of University of Waterloo financial policies, procedures, and guidelines is an asset
    • Demonstrated ability to work independently with minimal supervision
    • Excellent oral and written communication, organization, time management and problem solving skills


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