University of Waterloo

  • Recruitment/Research Assistant

    Requisition ID
    Job Category
    8073 - Ctr for Ocular Research & Educ
    Job Status
    Temporary Appointment (Contract)
    Hiring Range
    $35,872 - $44,840
  • Overview

    Term: 1 year


    This position provides support to three distinctive administrative groups within CORE. These include then Recruitment Team, who is responsible for attracting the study participants required for all CORE studies, the Research Assistants, who are responsible for the management of dispensing of all study product and the instructing of study participants on their use and the Administrative Team, who manage the CORE reception area and the scheduling of all study participants.


    This position is contingent upon funding.


    Recruitment Team Assistant

    • Assist with the development of recruitment strategies and associated documents, including studyspecific promotional material and advertising, in accordance with research ethics standards
    • Establish contact with potential study participants and direct them toward the appropriate study
    • Assist with development of, and participation in, outreach events
    • Assist with the management of the CORE social media platforms including development and uploading of content and promotional material in accordance with research ethics standards
    • Maintain the CORE Pre-Screening study participant database by inputting and updating information and querying the database to match potential participant characteristics with study inclusion criteria
    • Treat and use participant information in a confidential and sensitive manner according to clinical trial regulations and University policies


    Research Assistant Support

    • Assist with the dispensing of study materials and instructing study participants on their use and care according to procedures specified in the study protocol and following multiple randomization schedules for each study
    • Assist with the maintenance of accurate logs of supplies dispensed and a documented inventory of all study supplies on hand
    • Successfully complete all required study training
    • Assist with the reconciling and disposing of study products at the end of the study according to study protocol and appropriate UW guidelines


    Support of Administrative Team and Other Administrative Tasks

    • Send reminder emails of upcoming appointments to study participants
    • Assist with the management of study participant files
    • Provide backup for the Administrative Team during absences
    • Assist with completion of other administrative tasks as may be requested from time-to-time by the CORE Administrator, Clinical Research Managers, Recruitment and Marketing Coordinator, Research Assistants, Resources Schedulers, research personnel or other CORE members


    • High school diploma or equivalent
    • 1-2 years of experience working in a customer service role would be preferred
    • Strong organizational and time management skills
    • Excellent written and verbal communication skills as well as attention to detail
    • Proven ability to generate content and manage social media platforms, particularly on Facebook, Twitter and Instagram
    • Interest in community outreach would be an asset
    • Ability to work independently and within a team environment


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