University of Waterloo

  • GSA Administrative Assistant

    Requisition ID
    2018-3096
    Job Category
    Administration
    Department
    0410 - Grad Student Association
    Job Status
    Temporary Appointment (Contract)
    Hiring Range
    $38,074 - $47,593
  • Overview

    The Administrative Assistant supports and nurtures excellent working relationships with internal members and campus partners. The Administrative Assistant acts as the receptionist for the GSA office and provides administrative and communication support for the GSA.

     

    This position is contingent on funding. 

    Responsibilities

    Administrative Support

    • Documents and files management
    • Working knowledge of GSA governance and relevant documents
    • Accurately record messages made either in person or by telephone
    • Receive mail and parcels
    • GSA meeting support:
      • Ensure that a minutes from meetings are taken
      • Prepare meeting documentation
      • Co-ordinate catering and other meeting logistics as requested
    • GSA Research Support
      • Summarizing information as directed by the GSA Executive or Executive Director
      • Other research support as directed
    • Other duties as assigned by the Executive Director

     

    Communications

    • Manage and update GSA website, and social media
    • Monitor and respond to electronic messages
    • Compile and post internal and external GSA E-News

    Client Services

    • Greet all visitors to the GSA Office in a cordial and professional manner, either in person or on the telephone
    • Be knowledgeable of the services provided by the GSA, in order to best respond to visitors’ requests and questions

    Qualifications

    • College Diploma in Office Administration or a related discipline or equivalent education and/or experience
    • Equivalent combination of education and/or experience will be considered
    • Demonstrated experience with the following:
      • Working with student associations
      • Performing general office duties
      • Maintaining web sites
      • Event planning and support
    • Excellent written and verbal communication skills
    • Excellent inter personal and relationship building skills
    • Excellent customer service skills
    • Electronic workplace skills, i.e. Microsoft Office, Presentation Software, Graphics software, SharePoint
    • Website skills, i.e. WCMS, drupel, WordPress, joomla etc
    • Working knowledge of preparing reports and summaries of statistical data

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