University of Waterloo

  • Technical Writer

    Requisition ID
    Job Category
    Academic Services
    3200 - Mathematics Research Office
    Job Status
    Regular Full-Time
    Hiring Range
    $66,605 - $83,256
  • Overview

    The overall objective is to advance the Faculty’s strategic research interests through production of professional, effective, technically-oriented, research copy. The incumbent is responsible for writing, reviewing, editing, and coordinating a wide range of materials in support of Faculty of Mathematics research initiatives; specifically he/she prepares research proposals, technical materials, letters of support, and copy for web- and print-based promotional items.


    Coordinate, write, review, and edit research proposals to advance the faculty’s strategic research initiatives

    • Writing research proposals, including background preparation, fact-checking, and translation of technical research information into accurate text that is understandable, readable, and appropriate to the audience and medium
    • Reviewing and editing research proposals to: correct for structure, grammar, style, and persuasiveness; and provide feedback on strategic positioning, and adherence to university requirements and agency guidelines
    • Coordinating proposal preparation for both small, individual applications and large, multi-author applications, including progress monitoring, integration of text, review and editing through all stages of proposal preparation
    • Assisting faculty researchers with surveying research initiatives, identifying research opportunities, proposal writing, and preparation of items such as power point presentations and briefs
    • Providing the ADR with strategic advice, information, and data related to upcomingfunding opportunities to support decision making and establishment of internal deadlines
    • Providing the ADR with quality assessment reviews of complex and/or problematic applications
    • Establishing and maintaining contacts within the Office of Research and relevant funding agencies to ensure information provided and interpretation of guidelines to Mathematics researchers are complete, current, and accurate


    Establish procedures and guidelines for preparation and submission of research proposals to meet internal and external deadlines

    • Reporting and reviewing the faculty’s technical writing commitments with the ADR
    • Monitoring government information sources to identify funding opportunities and ensure new applications comply with evolving assessment methods, guidelines, evaluation criteria, and deadlines
    • Establishing procedures and timelines for preparation and submission of proposals to meet university and agency guidelines
    • Developing and updating program-specific support materials to guide researchers through proposal preparation
    • Establishing guidelines for technical writing support within the Mathematics Research Office
    • Coaching and mentoring faculty members on writing persuasive, strategically positioned technical research material for a broad range of audiences
    • Managing the document submission process for new proposal applications, including project tracking to help ensure applications are prepared in a timely, effective manner and in accordance with university requirements and agency guidelines

    Research and write faculty-based research reports and documents that profile Mathematics research

    • Collecting relevant data to describe individual and faculty-wide research achievements, funding, and success rate statistics
    • Generating reports, summarizing Mathematics research activity
    • Producing fact sheets, web-copy, and presentation materials that profile Mathematics research and researchers


    • Bachelor’s degree required. Education or training in a discipline of Mathematics or Science is required
    • Minimum of 5 years experience in a technical writing role; experience with preparation of individual and multi-author research proposals for government funding agencies is strongly preferred
    • Have superior oral and written communication skills
    • Have the ability to write short copy (web-based text), long copy (research proposals and reports), and research presentation material (power point) for broad audiences (technical reviewers and lay audiences)
    • Have well-developed editorial skills, including experience in copy editing
    • Have excellent research skills; must be able to compile and integrate relevant information (both qualitative and statistical) from a broad range of sources to strengthen proposals and reports
    • Ability to fully understand, synthesize and translate material of a highly technical nature into text that is accessible to all readers
    • Have the ability to work independently and with other people
    • Have the ability to work in a dynamic environment, with shifting timelines and priorities
    • Have the ability to handle multiple assignments simultaneously, while adhering to tight timelines
    • Have the ability to think critically and analytically
    • Some evening/weekend work required


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