University of Waterloo

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Project Coordinator (Bilingual)

Project Coordinator (Bilingual)

Requisition ID 
Job Category  
1175 - Propel
Job Status 
Temporary Appointment (Contract)
Hiring Range 
$44,335 - $55,419

More information about this job


Term: 9 months


This position is primarily responsible for the coordination and implementation of data collections for various research projects, including engagement and recruitment of participants and external organizations, completing research ethics applications, coordinating and executing data collection activities under tight timelines, maintaining the integrity of data collection protocols, and representing the organization with integrity and in a professional manner with external organizations. 


This role is contingent on funding. 


Recruit research participants:

  • Communicate project purpose and data collection procedures to recruit and engage individuals and external organizations (e.g., school boards committees, schools, health units etc.) to participate in various research projects
  • This will involve, but is not limited to, oral presentations about the project, preparing recruitment materials and the completion of research ethics applications
  • Create and foster positive professional relationships with participants and research partners in a way that values their time and effort and clearly communicates the importance of the research

Coordinate and implement data collection

  • Coordinate and implement data collection in various settings, including schools, community centres, through social media, etc.
  • This will include preparing permission and data collection materials as well as scheduling data collections
  • This may also include hiring, training, scheduling and overseeing casual staff/research assistants to carry out data collections and data processing
  • Contribute as part of a project team to the development and refinement of data collection documents, protocols and procedures. Brainstorm and problem solve refinements to data collection procedures as they arise including while in the field.

Data processing

  • Prepare data or coordinate the preparation of data for analysis. This may include hiring, scheduling, training and/or supervising of casual staff to prepare surveys for machine scanning. It may also include taking direction from data managers and/or data analysts to prepare data files.


Assist with Project Management

  • Assist Project Managers and Senior Managers with the planning, development, implementation and maintenance of assigned research activities and program evaluation as per grants or contracts from external funding agencies


  • University degree in health promotion and/or social sciences or equivalent combination of education and experience
  • Courses and/or experience in research design, implementation and methods.
  • Previous work in a school setting an asset
  • Fluent in both English and French is required
  • Eligible to work in a school setting (i.e., obtain a successful police background/criminal record check)
  • Driver’s license required for occasional travel
  • Strong communications skills, both written and verbal
  • Excellent planning and organizational abilities, and the ability to be flexible in the face of changing priorities and deadlines
  • Excellent attention to detail
  • In depth knowledge of Microsoft Word, Excel and PowerPoint
  • Proven ability to work in a team environment within a dynamic office setting
  • Ability to communicate diplomatically with varied stakeholders
  • Ability to work independently, take initiative and demonstrate sound problem-solving skills
  • Some travel may be required in order to implement the project data collection procedures, recruit participants or present project details