University of Waterloo

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Experiential Learning Project and Events Coordinator, Graduate Student Programming

Experiential Learning Project and Events Coordinator, Graduate Student Programming

Requisition ID 
Job Category  
Career Services
5182 - Centre for Career Action
Job Status 
Temporary Appointment (Contract)
Hiring Range 
$53,120 - $66,400

More information about this job


Term: 12 months


The Experiential Learning Project and Events Coordinator, Graduate Student Programming plans, implements and manages a large program of support activities, conferences and events that advance experiential learning preparation and create opportunities for Graduate Students at the University of Waterloo. This position is responsible for managing all facets of these programs, including managing relationships, administering the logistical aspects of programs, communicating and promoting the programming, and reporting on results. This position is also responsible for overseeing the creation and dissemination of high quality resources to support sustainable growth of this programming.


Project Management/Administration

  • Develops an experiential learning strategic plan, in collaboration with the Director, CCA, Manager, CCA, and Graduate Student Career Advisors for a roster of events, workshops, seminar series, lectures and other special events that support experiential learning for Graduate Students
  • Designs framework and plans logistics for graduate student on-campus job shadowing program
  • Develops and manages relationships with campus partners (to secure job shadowing placements)
  • Markets job shadowing program; Develops framework for recruiting, screening and matching applicants
  • Supports logistics, planning and delivery of major graduate student events (e.g., conferences, employer panels)


  • Creates evaluation method to assess effectiveness of new initiatives; identifies next steps for repeating or broadening scope of new initiatives
  • Establishes and maintains a database of professional contacts, conference presenters and panel participants and other related information
  • Maintains an up-to-date library of resources and materials to support experiential learning programs and activities in both digital and print format

Communications and Promotion

  • Creates and implements communication plan for Career Ready Fund project
  • Designs and implements guides for students and campus hosts in job shadowing program
  • Develops and maintains a clear communication plan for graduate student events and conferences
  • Develops materials to promote graduate student events and experiential learning activities
  • Revises graduate student resources and communications (e.g., CareerHub, WaterlooWorks messaging for grad coop)
  • Converts existing workshops and materials to an accessible online format
  • Prepares reports for MAESD according to the Career Ready grant guidelines
  • Manages and monitors web-based and social media communication, specifically related to events, conferences, community and alumni pages
  • Project lead on newsletters and various other communications, and provides content for event communications, web pages, media releases, advertisements and poster campaigns
  • Identifies exceptional experiential learning moments to be profiled through a myriad of print and digital communication platforms across the institution


  • Undergraduate degree, with additional events designation preferred, or equivalent education and experience
  • Minimum 2-3 years of event management experience with demonstrated experience in managing and promoting large-scale and high profile events
  • Experience in a communications role and developing high quality digital and print materials a strong asset
  • Disciplined approach to planning and project execution with exceptional attention to accuracy and detail
  • Independent judgment in areas of time management, task prioritization and decision-making
  • Proven ability to work independently and collaboratively
  • Proven ability to multi-task, manage a large volume of work, conflicting priorities and deadlines
  • Exceptional verbal and written communications skills
  • Project management experience with a demonstrated ability to manage concurrent projects under tight deadlines
  • Proven leadership and volunteer management experience
  • Intermediate MS Word and PowerPoint
  • Basic Excel
  • Experience with HTML, WCMS, Adobe Creative Suite an asset
  • Work outside the normal operating hours of the institution can be expected in this role