University of Waterloo

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Project Coordinator

Project Coordinator

Requisition ID 
Job Category  
1100 - Public Health & Health Systems
Job Status 
Temporary Appointment (Contract)
Hiring Range 
$44,335 - $55,419

More information about this job


Term: 2 years


Through knowledge and experience, the Project Coordinator will support several mental health services research projects. These projects focus on the use of standardized data to support shared-decision making, mental health service utilization, and patterns of substance use and addictions. The Project Coordinator will oversee research team coordination and administration, research ethics board applications, database management and analysis, report writing, and preparation of presentations. There will also be opportunities to contribute to the preparation of research funding applications. The Project Coordinator will be an active member of a research team of graduate students and research collaborators.


This role is contingent on funding. 


Planning, Analysis, and Reporting

  • Implements strategies to fulfill timelines and deliverables set out by the principal investigator and the funding bodies
  • Under the direction of the supervisor, produces reports summarizing research progress and results to-date
  • Under the direction of the supervisor, analyses, synthesizes, and summarizes data that pertain to the research projects, as requested by the principal investigator and other research staff (e.g., postdoctoral fellows)
  • Produces knowledge products, including collecting and incorporating feedback on drafts from team members
  • May contribute to the research agenda by assisting with the preparation of scientific papers and grant proposals

Research Process Management

  • Assists the supervisor with overall coordination of relevant research projects, following a detailed time line, work plan, and within a specified budget Trouble-shoots and problem-solves related to all research management processes
  • Organizes project information for easy access and use by team members
  • Obtains ethics approval from the University of Waterloo, and oversees/coordinates approvals from other partner organizations as needed (e.g., other academic institutions)
  • Works with research staff (e.g., post-docs, graduate students) to ensure data are collected, cleaned, stored, and managed as per grant, team, and institution requirements
  • Works with research staff to ensure harmonization and successful completion of dependent research tasks
  • Organizes, and obtains data sharing agreements, data requests, authorship agreements, and other agreements as needed

Communication and Knowledge Translation

  • At the request of the supervisor or research team prepares and disseminates concise, accurate reports, summaries, and other papers associated with the projects
  • Contributes to the publication of articles in peer-reviewed journals and presentations at professional meetings
  • May assist with updating project websites or other repositories with new publications, technical reports and other knowledge products as necessary

Collaboration and Research Team Support

  • Pro-actively and regularly communicates with the principal investigator and research team staff, as well as external stakeholders, to keep these members abreast of developments pertaining to the research
  • Attends regular team meetings, provides feedback, and updates during meetings when required
  • Assists supervisor and research staff (e.g., graduate students) with the design, testing, and validation of data collection tools and instruments
  • Under the direction of the supervisor, may advise and oversee progress of junior trainees (e.g., coop students) or casual staff to complete assigned tasks and ensure the smooth operation of the project
  • Initiates and maintains collaborative and constructive relationships with project team members, stakeholders, knowledge users, and other partners identified by the principal investigator, to ensure the research goals and objectives are being met
  • At the request of the supervisor, organizes project records, which may include grant application records, financial transactions and summaries, computer files, website updating, and others



  • A Bachelors degree required (Master’s preferred) in health services research, public health, epidemiology or a related field (e.g., biostatistics), with specific training related to health services research methods
  • Proof of completion of the TCPS2 Tutorial (also known as the Course on Research Ethics [CORE])
  • Demonstrated experience managing research projects, including creating and following research protocols and administrative processes, and producing research outputs (e.g., abstracts, draft manuscripts)
  • Experience conducting or managing health research involving human participants, including leading necessary ethics applications/approvals
  • Experience working on multi-partner or multi-stakeholder projects, involving multiple academic and government organizations, is an asset
  • Experience with integrated knowledge translation within collaborative health research projects is an asset
  • Experience conducting or managing research involving secondary analyses of administrative health data is an asset
  • Experience with quantitative research methods is required (experience using SAS an asset)
  • Excellent decision-making, organization, attention to detail, and time management skills are required, as is the ability to manage a range of responsibilities across projects and partners
  • Ability to prioritize and successfully complete multiple assignments under competing deadlines, and the ability to synthesize and operationalize input from multiple senior research team members (including the principal investigator, co-investigators, and post-doctoral fellows)
  • Ability to think critically and analytically, drawing upon a sound basis of research education and experience is required
  • Ability to act as a professional and knowledgeable first point of contact for the projects is required
  • Ability to conduct descriptive, comparative, and predictive quantitative analyses of health data is an asset
  • Excellent written and verbal communication in English is required, including the ability to: prepare scientific documents (e.g., abstracts, grants, reports); prepare reports for funders and partners; and communicate clearly, succinctly, and professionally with research team members drawn from both UW and other institutions, with staff, and with governmental and other stakeholder organizations
  • Good interpersonal skills with the ability to work independently as well as part of team are required
  • General knowledge of the project topic areas is required; mental health and addiction, health systems, and health policy in Canada. The ability to familiarize oneself with new research topics and methods as needed is required
  • Occasional flexibility in schedule may be required for virtual meetings involving collaborators across different timezones