Organize and deliver programming for elementary and secondary school age audiences
- Develop agenda and activities for the event. Depending on the scope of program, activities may be making use of past resources, or developing activities from a blank state. Programming must be appropriate for audience.
- Programming may include arranging tours of research labs, and presentations by staff/faculty on campus
- In consultation with Manager, ensure that adequate supervision is provided; this may include hiring and solicitation of previous staff.
- Training and supervision of staff and/or volunteers in a manner appropriate for the event
- Documenting the event (text and photos) and reporting on outcomes for future improvement
- Soliciting and managing registration for the program
- Communicate with any campus stakeholders (for example room booking or parking)
- Aware of research / new technologies that could impact programs.
- Develop and use tools to assess success of program activities. Assessment may be used to share success
with other programs through papers and conferences.
- Collect and report hours of casual staff
- Ensuring the safety of all program participants
- Some of the annual events that will be organized and delivered are:
- Annual Events aimed at key audiences
- Community events
- Women in Engineering events
- Engineering Science Quest day camps (full programs or aspects of (for ex. High school leadership
- Summer leadership programs
- School workshop program
- Help faculty with their outreach programming as directed by Manager of Outreach
Promotion and communication of activities
- Advertising and promotion of the program through the website, printed media and other means
- Communicate with program participants and potentially their parent/guardian before/during/after the program as appropriate. This includes answering questions parents may have about programs, registration process and preparing information packages.
- Communicate with school boards to find best way to promote programs to teachers and students. May also be asked to communicate with teachers to help better understand needs of audience.
- Communicate and promote work with other local (for ex, staff, faculty, Waterloo Region community) and national stakeholders (for ex, groups outside the region, Actua).
- Prepare and deliver reports for funders, partners and other interest groups.
Other office roles may include
- Supervision of short-term (i.e. co-op, casual hires) staff
- Support and development of shared office resources, such as Google Apps information sharing portal and
- Support graduates / undergraduates with running of their events as directed by Manager of Outreach Activities
- Special task/projects as assigned by Manager of Outreach Activities
- Office wide administrative tasks as assigned