University of Waterloo

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Outreach Coordinator

Outreach Coordinator

Requisition ID 
Job Category  
2177 - Dean of Engineering Office-Out
Job Status 
Regular Full-Time
Hiring Range 
$53,120.45 - $79,680.68

More information about this job


The Outreach Coordinator (OC) is responsible for the development and delivery of programs aimed at elementary
and secondary school audiences (Grades K-12) that fulfill the Faculty’s outreach mandate. The OC will also aid and
interact with other like-minded groups as directed by the Faculty of Engineering’s Associate Dean Outreach and

Manager of Outreach Activities.


Organize and deliver programming for elementary and secondary school age audiences

  •  Develop agenda and activities for the event. Depending on the scope of program, activities may be making use of past resources, or developing activities from a blank state. Programming must be appropriate for audience.
  • Programming may include arranging tours of research labs, and presentations by staff/faculty on campus
  • In consultation with Manager, ensure that adequate supervision is provided; this may include hiring and solicitation of previous staff.
  • Training and supervision of staff and/or volunteers in a manner appropriate for the event
  • Documenting the event (text and photos) and reporting on outcomes for future improvement
  • Soliciting and managing registration for the program
  • Communicate with any campus stakeholders (for example room booking or parking)
  • Aware of research / new technologies that could impact programs.
  • Develop and use tools to assess success of program activities. Assessment may be used to share success

with other programs through papers and conferences.

  • Collect and report hours of casual staff
  • Ensuring the safety of all program participants
  • Some of the annual events that will be organized and delivered are:
  • Annual Events aimed at key audiences
  • Community events
  • Women in Engineering events
  • Engineering Science Quest day camps (full programs or aspects of (for ex. High school leadership


  • Summer leadership programs
  • School workshop program
  • Help faculty with their outreach programming as directed by Manager of Outreach

Promotion and communication of activities

  • Advertising and promotion of the program through the website, printed media and other means
  • Communicate with program participants and potentially their parent/guardian before/during/after the program as appropriate. This includes answering questions parents may have about programs, registration process and preparing information packages.
  •  Communicate with school boards to find best way to promote programs to teachers and students. May also be asked to communicate with teachers to help better understand needs of audience.
  • Communicate and promote work with other local (for ex, staff, faculty, Waterloo Region community) and national stakeholders (for ex, groups outside the region, Actua).
  • Prepare and deliver reports for funders, partners and other interest groups.

Other office roles may include

  • Supervision of short-term (i.e. co-op, casual hires) staff
  • Support and development of shared office resources, such as Google Apps information sharing portal and

support technology.

  • Support graduates / undergraduates with running of their events as directed by Manager of Outreach Activities
  • Special task/projects as assigned by Manager of Outreach Activities
  • Office wide administrative tasks as assigned



  • Undergraduate degree (Science or Engineering preferred) or equivalent education and related experience


  • Several years’ experience with development and delivery of engineering/science based programs to youth
  • Experience with Google Apps / Microsoft Office for sharing of knowledge across programs.
  • Training or experience with program assessment and research is desirable and previous experience with camp programming and working with youth with special needs are assets


  • Strong communication and time management skills
  • Demonstrated ability working with teams composed of diverse audiences (age, gender, cultural) and needs (research, delivery, promotional) and in building strong mentoring relationships