University of Waterloo

  • Managing Director, Waterloo Artificial Intelligence Institute

    Requisition ID
    Job Category
    2495 - Waterloo AI Institute
    Job Status
    Regular Full-Time
    Hiring Range
    $99,729 - $124,661
  • Overview

    The Managing Director (MD) is responsible for aspects of the overall business leadership, partnership development, and day-to-day operations of the Waterloo Artificial Intelligence Institute (WAII). This position is central to advancing the University of Waterloo as a leading centre for Artificial Intelligence (AI) research. The over-riding objective is to manage, promote, and increase the large base of research activity and funding in AI at the University of Waterloo. A principal component of the WAII structure and a key role of the MD will be the fostering and management of a collaborative partner network that draws from both the private and public sectors.


    This role is contingent on funding. 


    Fosters relationships with prospective industry, non-profit organizations, and government partners, and stewards existing relationships

    • Manages external relationships; develops and services client relationships and tracks outcomes
    • Targets, pursues and cultivates external relationships, collaborations and partnerships
    • Addresses inquiries about WAII from the private sector, government, other institutions and the media, and as such must have a full understanding of the scope of WAII activities and strategic plans
    • Cultivates incoming expressions of interest to engage with the Institute and keeps the WAII membership informed and aware of inquiries and potential research opportunities; will help to assess their viability for possible follow-up by senior officials from the WAII leadership
    • Stewards and builds on existing memorandums of understanding with partner industry and non-profit organizations and actively pursues new national and international partnerships. A broad spectrum of industrial, non-profit, and government partners currently invests in a wide range of artificial intelligence research activities. The MD will cultivate these and establish new relationships in support of research projects involving WAII members and partners

    Plans and implements marketing and communications initiatives

    • Creates an integrated marketing and communications plan
    • Develops and manages a UW AI contact management and capacity database in collaboration with Faculty units and Office of Research
    • Manages WAII brand strategy
    • Assists in developing a professional portfolio of marketing communications tools (e.g. brochures, presentation slide sets, and conference booths)
    • Actively participates in managing content for the WAII website
    • Delivers or participates in presentations to corporations, government and industry
    • Oversees media management (e.g., press releases, media inquiries, advertisements, and social media)
    • Coordinates and participates in campus visits, events, workshops, and conferences

    Advances AI education and training programs

    • Fosters new education and training opportunities
    • Participate in facilitating market research, internal coordination, and external communication related to education and professional training programs developed through WAII; this may involve a combination of online offerings and technical short courses in a wide variety of AI-related subjects

    Facilitates AI-related research proposal preparation

    • Participate in the preparation, coordination, implementation, and reporting of major funding proposals stemming from the Waterloo AI Institute
    • Solicits and orchestrates direct funding opportunities from government ministries at both the provincial and federal levels
    • Secures private sector, in-kind commitments and letters of support
    • Responsible for the general management of the operational budget, provides regular financial status reports to the Co-Directors

    Manages administrative and supervisory functions for administrative staff

    • Contributes to the leadership and supervision for all administrative staff employees of WAII, including aspects of planning for training and development, conducting performance appraisals, assigning job responsibilities, and general supervision
    • Liaise with Human Resources regarding all WAII staffing issues including job descriptions, reclassifications, performance management, and compensation
    • Authorizes the purchase and allocation of equipment and furnishings for administration and outreach, in consultation with the Co-Directors
    • Maintains internal relationships and communications with the Office of Research, Faculty and University stakeholders, non-academic support units including Finance, Media Services, and Catering Services


    • A Bachelor’s degree in a STEM discipline is required; an additional degree at the Master’s level in a STEM discipline or business administration is preferred
    • 5-10 years’ experience with a strong knowledge of artificial intelligence and emerging innovations to facilitate the operation of WAII research projects, including proposal development, budgeting, financial and technical reporting in collaboration with other university resources
    • 5-10 years’ demonstrated experience in managing administrative and supervisory functions for administrative staff including human resources, financial management and space
    • Demonstrated success in building relationships with prospective industry, non-profit organizations and government partnerships
    • Experience with business leadership and partnership development roles required to successfully direct day-to-day operations
    • Proven ability to advance education and training programs
    • Exceptional communication skills in written and verbal form
    • Demonstrated ability to utilize online communication platforms to their maximum potential, through email and social networking tools to raise the profile of researchers
    • Ability to plan and implement a wide range of marketing and communication initiatives
    • Ability to exercise judgment, build consensus, foster teamwork among a variety of stakeholders, and lead integrated project teams
    • Strong leadership and organizational skills coupled with the ability to handle multiple tasks, meet deadlines, and excel in a fast-paced environment characterized by changing priorities
    • Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues
    • Ability to influence and motivate others


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