University of Waterloo

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Office Assistant - Accounting and Reception

Office Assistant - Accounting and Reception

Requisition ID 
2018-2567
Job Category  
Administration
Department 
6200 - Food Services
Job Status 
Regular Full-Time
Hiring Range 
$37,050 - $46,312

More information about this job

Overview

Data entry and processing of supplier invoices and deposit information. To be the first point of contact for visitors and respond to inquiries to the Food Service administrative office and triage appropriately. Provide general administrative support to the department

Responsibilities

Data Entry & Running Reports (70%)

  • Review and enter bank deposit information into data management software for the Food Services outlets. This includes data entry for all tender types by register (approx. 40) on a daily basis.
  • Follow-up as necessary on outstanding information and revenue corrections.
  • Run cash over/short reports and perform initial investigation (review data entry for accuracy and completeness). Assist with investigating discrepancies
  • Data entry of supplier invoices into data management software and assist with auto imports of accounts payable invoices
  • Assist with inventory data management and data entry related to inventory counts
  • Other data entry as required

Reception and General Administrative Support (30%)

  • Receive, sort, and distribute incoming daily mail for the department
  • Be the first point of contact for in-person visitors to the administrative office, monitor and respond to department email and answer the main telephone line. Provide general information and redirect as necessary to appropriate subject matter expert
  • Sort and file accounts payable invoices
  • Key point of contact for office supply requests

Other

  • Other projects and duties relating to food service administration as required
  • Identify and assist in implementing opportunities to improve processes

Qualifications

  • Completion of a post-secondary program or combination of education and/or experience. A business or accounting related post-secondary program is preferred
  • Minimum 2 years of experience in an administrative role
  • Previous experience with data entry and cash handling would be an asset
  • Must possess knowledge of general accounting practice
  • Must be detail orientated and have accurate keying skills in a busy office environment with frequent interruptions and distractions
  • Possess excellent customer service skills with a high degree of professionalism and courtesy
  • Demonstrated ability to take initiative and work independently and in a team setting
  • Excellent communication (written and verbal), organizational and interpersonal skills are required
  • Must be proficient with Windows, Microsoft Excel, Word, Internet and Email