University of Waterloo

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Advancement Coordinator, School of Accounting and Finance

Advancement Coordinator, School of Accounting and Finance

Requisition ID 
Job Category  
1300 - School of Accounting & Finance
Job Status 
Regular Full-Time
Hiring Range 
$44,335 - $55,419

More information about this job


The Advancement Coordinator is responsible for administrative and event support related to fundraising and alumni relations programs for the School of Accounting and Finance (SAF) Advancement team.


This role is contingent on funding.



Alumni and Development Administration

  • Provides a wide range of administrative support to the Advancement team
  • Manages the team’s schedule and calendars; arranges meetings, including fundraising, volunteer and alumni relations calls
  • Facilitates all aspects of meetings by booking facilities and refreshments, preparing presentations, handouts and reports; produces meeting notes and attends to special requests
  • Researches and prepares reports, letters, agendas, media kits, briefing notes and a variety of other materials
  • Uses Raiser’s Edge and Advancement Tracker to support the fundraising function; requests data and reports as required; enters status notes
  • Co-ordinates communication activities with the Office of Alumni Affairs
  • Prepares monthly consolidation of disbursements and expenses
  • Updates the SAF Advancement Alumni web site provides support for the management of the UW SAF Alumni Association
  • Manages local, regional and international travel as required
  • Maintains current knowledge of Office of Advancement practices and protocols and familiarity with issues in advancement more broadly

Gift Management

  • Manages the process for award and gift agreements as appropriate and prepares preliminary documentation for award terms
  • Coordinates gift agreements and endowment reports
  • Maintains an accurate account of SAF scholarships, awards, and endowments
  • Prepares annual mailings as required and ensures appropriate distribution of award agreements
  • Assists with annual distribution of endowment reports for scholarships and other projects and maintains files of endowment reports

Fundraising, Alumni Events, and Communication

  • Facilitates the coordination of the alumni and donor strategic events
  • Handles logistics, including menu planning, venue liaison, and parking requirements
  • Coordinates alumni award nominations for the Alumni Awards Celebration
  • Assists with the content for the SAF Alumni & Friends E-Newsletter
  • Assists with the strategic coordination of social media activities


  • Post secondary degree or diploma or equivalent education and/or experience
  • Several years of administrative experience in a complex, dynamic and fast-paced environment
  • Experience in a development, university or sales/marketing environment an asset
  • Intermediate in MS Word, Excel, and Powerpoint
  • Basic experience with web content management software or willingness to learn
  • Knowledge of Raiser’s Edge or similar relational database an asset
  • Occasional evening/weekend work may be required
  • Occasional travel to events and meetings may be required