University of Waterloo

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Accounting Analyst

Accounting Analyst

Requisition ID 
Job Category  
6000 - Retail Services-General
Job Status 
Regular Full-Time
Hiring Range 
$44,335 - $55,419

More information about this job


The Retail Services Accounting Analyst is accountable to the Financial Officer, Retail Services and Watcard for analyzing and executing month procedures, reviewing and reconciling revenue transactions, processing and reporting on Accounts Receivable, and reconciling accounts relating to Retail Services and Watcard.


Financial Reporting and Data Analysis

  • Prepare weekly, month end as well as year end journal entries accurately and in a timely manner applying GAAP principles and following University’s finance policies for all units in Retail Services (including retail outlets, new media services, fleet copiers, digital printing) and Watcard
  • Extract and examine data sets to create custom financial reports, including but not limited to internal financial statements, designed for individual business units using retail specific software as well as the University’s financial reporting system
  • Analyze and apply historical trends to forecast and predict monthly budgeting amounts for year to date budgeting
  • Process monthly Accounts Receivable transactions, providing timely reporting on and reconciling monthly balances and working with customers and Retail Services staff to solve any discrepancies
  • Administer UW staff and faculty Campus Tech purchase payroll deduction program calculating monthly interest and communicating appropriate deductions to payroll
  • Month end analysis on inventory adjustments, vendor price changes, margins, and inventory year over year variances

Account Reconciliations

  • Reconcile various Retail Service balance sheet and cleaning accounts on a monthly basis following appropriate Accounting principles
  • Review and reconcile monthly Watcard student balances against liability on University’s monthly statements
  • Provide oversight on the Retail Services gift card and deposit credit programs through monthly balancing against university General Ledger accounts
  • Balance retail general ledger sales and cost of goods sold amounts against University’s financial statements

Daily Deposit and Reconciliations

  • Reconcile daily sales transactions ensuring any overages and shortages are investigated and resolved in a timely manner.  Total revenues for Retail Services are over $14 million annually.  Retail Services uses 19 different tender types including cash, credit cards, department charges, and e-commerce transactions
  • Ensure cash controls are followed in all areas of Retail Services and Watcard
  • Gain understanding and efficiency in fully integrated Point of Sales (POS) and inventory tracking system to investigate and recommend solutions on any variances
  • Oversight of Retail Services loyalty program including redemption of reward points and analysis of yearly cost vs benefit
  • Independently resolve any interdepartmental queries regarding charges made to 31 digit accounts
  • Manages the petty cash fund for the department, including reimbursement and safe keeping
  • Ensures adequate cash floats are maintained including oversight and periodic audits of total safe counts

Assistant to the Financial Officer

  • Acts as assistant for the Financial Officer with all aspects within the Accounting office including Accounts Receivable, Accounts Payable, monthly and yearly inventory procedures, financial and any other ad hoc reporting
  • Guidance and advise to all Retail Services staff on appropriate revenue recording procedures following University’s financial policies
  • Supports yearly internal (i.e. Research Accounting) and external audits providing source documentation as required
  • Understanding of University’s HST procedures as they relate to interdepartment charges, rebates on varying purchases made for Retail Services, and general sales
  • Point of contact for Accounts Payable coordinator on reconciling vendor statements and resolving any outstanding issues, Accounts Payable module in retail software, and general processing of Accounts Payable transactions

Customer Relationships

  • Interacting with students, university departments, Retail Services and Watcard business units, and external vendors to resolve any outstanding financial issues and questions
  • Maintain and document policies and procedures for finance related items within the Retail Services accounting department within SharePoint environment


  • Post secondary courses in Accounting
  • Working towards an Accounting Designation is preferred
  • At least 3 years of relevant experience
  • Intermediate in MS Word
  • Advanced in Excel
  • Beginner in PowerPoint
  • Computerized retail system preferred
  • Experience with SharePoint