University of Waterloo

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Manager, Budgeting

Manager, Budgeting

Requisition ID 
Job Category  
5290 - Finance
Job Status 
Regular Full-Time
Hiring Range 
$74,976 - $93,720

More information about this job


The Manager, Budgeting is accountable to the Director of Finance to manage operational activities within Finance regarding the University’s budget. This includes ensuring Finance makes optimal use of the financial system and other technological tools for budgeting and acting as the subject matter expert within Finance on the University’s budget. The Manager, Budgeting also builds strong relationships with members of the University community by providing value added advice and support.


Manage operational activities of the Budgeting team within Finance

  • Manage and update processes within the budgeting area to ensure the efficient, accurate and timely recording and reporting of budgets
  • Implement, maintain and monitor adequate and effective internal controls related to budget processes and ensure that best practices are in place
  • Build relationships and work with colleagues on developing and improving cross-functional processes related to budgeting and financial planning. The University budget planning cycle requires close cross-functional collaboration between Finance, Institutional Analysis & Planning, the Office of the Provost, the Vice-President, Administration & Finance, Faculty Financial Officers and other University departments
  • Responsible for developing an in-depth understanding of the University’s budget and acting as the subject matter expert within Finance on the budget
  • Provide value added advice and support to the University community related to financial planning
  • Demonstrate professional judgment in situations where clear direction is not available and/or interpretation of policies and procedures is required

Provide functional expertise in Budget related system processes

  • Responsible for understanding and advising on the configuration of the budget module of the financial system, ensuring optimum functionality and performance
  • Responsible for providing the functional requirements for the technological solution to meet the University’s requirements for salary budget and commitments
  • Recommend improvements and best practices related to current and new system features
  • Lead participation in system upgrade and testing project teams from a budget perspective
  • Ensure that appropriate systems controls are identified and implemented
  • Keep current in advances in the industry and investigate technological solutions to recommend and implement process improvements to ensure efficient operations

Provide leadership and direction to staff

  • Oversee the day-to-day activity and assignments of staff involved in the budget cycle within the Finance department
  • Manage the hiring, development and performance of staff and provide direction to the budget team
  • Promote opportunities for training and professional development, through goal-setting and support
  • Hold employees accountable for performance through informal methods, such as regular feedback and coaching, as well as the formal performance appraisal process
  • Ensure appropriate staffing levels, including back-up and cross-training support, to balance workloads and meet the expectations required for smooth and efficient daily operations of the budget team


  • Act as a member of the management team responsible for developing and implementing the strategic direction of the Finance team
  • Promote a culture of continuous improvement in terms of efficiencies and leveraging financial systems capabilities and new technologies
  • Participate in other department projects as required


  • University undergraduate degree, courses in accounting or business preferred
  • Chartered Professional Accountant (CPA) designation (Canada)
  • Minimum 5 years’ progressive experience in an accounting/finance related role
  • Experience with an enterprise-wide financial system is required
  • Minimum 3 years’ experience managing or coaching staff
  • Experience in a not-for-profit environment is preferred
  • Strong analytical, technical and problem-solving skills
  • Conceptual thinker with strategic planning skills and initiative
  • Excellent interpersonal and communication skills
  • Works independently with a strong work ethic
  • Exceptional attention to detail
  • Understanding of generally accepted accounting principles and their application to not-for profit organizations
  • Demonstrated leadership and mentoring skills
  • Expertise and ability to provide advisory services
  • Strong relationship building skills
  • Demonstrated ability to work in cross functional teams
  • Ability to plan and lead discussions
  • Team player who works collaboratively with colleagues
  • Advanced MS Excel skills