University of Waterloo

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Accreditation Assistant

Accreditation Assistant

Requisition ID 
2018-2423
Job Category  
Engineering
Department 
2125 - Civil and Environmental Eng.
Job Status 
Regular Full-Time
Hiring Range 
$40,264 - $50,330

More information about this job

Overview

The Accreditation Assistant is responsible for providing administrative support for outcomes based assessment processes and initiatives within the Faculty of Engineering. There are four equivalent FTE administrative staff positions supporting the outcomes based framework for 13 undergraduate programs in the Faculty of Engineering. The positions will be assigned to programs and may include one or more academic units within the Faculty.

 

Positions with responsibilities in more than one department will be assigned a home unit.

Responsibilities

Program level support for outcomes based assessment initiatives

  • Is responsible for providing routine administrative and secretarial support for the outcomes based assessment processes at the program level. Incumbent works closely with program staff, department administration and stakeholders to support all administrative functions of outcomes based education
  • Supports the program team and Graduate Attributes Lecturer to develop, improve and document outcomes based assessment processes
  • Organizes meetings at the program level. Duties include scheduling meetings, booking rooms, preparing agendas and minute taking
  • Records and follows up on action items and recommendations arising from program level meetings
  • Provides support to faculty members for their outcomes documentation throughout the term including distributing rubrics at the beginning of each term

Department and faculty level support for outcomes based assessment initiatives

  • Attends all departmental and faculty level meetings related to outcome based assessment and accreditation activities. Incumbent acts as a resource for program administrators and takes minutes of meetings as required
  • Acts as a liaison with the Office of the Associate Dean, Co-operative Education and Professional Affairs, to facilitate and coordinate program reviews, external visits, etc. Specific duties may include but not limited to room bookings, scheduling meetings, preparation of itineraries, agendas, travel arrangements, catering, etc

Data and document support

  • Ensures meaningful data and supporting documentation is available to meet the decision-making needs of the academic units. Incumbent coordinates the collection of assessment data on a term-by-term basis and reviews reporting documents for completion, quality and compliance
  • Maintains archives at the program level and assists with data logging
  • With direction from the Graduate Attributes Lecturer and outcomes based assessment committees, incumbent analyzes data and maps results to Canadian Engineering Accreditation Board (CEAB) report requirements
  • Manages program specific resources used to collect information including sharepoint sites, databases, etc. Incumbent is responsible for data entry of accurate qualitative data used to analyze and report student learning outcomes
  • Assists with the preparation of specialized reports such as compliance, accreditation and other assessment activities including generating rubrics, performance indicators, etc

Support for accreditation activities

  • Collects and prepares all materials required for CEAB submissions. Duties include but are not limited to preparation of Course Information Sheets, Superforms, Academic Staff Information Sheets, etc
  • Works closely with Graduate Attributes Lecturers, Associate Chairs, Undergraduate Studies, Undergraduate Advisors and Teaching Faculty on the preparation and collection of course materials, curriculum vitaes, questionnaires, etc
  • Prepares materials for electronic and paper submission

Qualifications

  • Bachelor’s degree and/or equivalent education and experience
  • Extensive administrative experience in an academic environment
  • Knowledge of CEAB standards and reporting requirements preferred
  • Experience with minute taking
  • Ability to coordinate the preparation of reports and accreditation materials including formatting large documents
  • Outstanding oral and written communication skills with a commitment to building excellent relationships with a variety of stakeholders
  • Experience working in a team environment with demonstrated ability to meet deadlines and achieve deliverables with minimal supervision
  • Proven problem solving skills and good judgment
  • Excellent organizational skills and the ability to collect and analyze data
  • Attention to detail with a proven ability to succeed in a dynamic and detail-oriented environment
  • Intermediate level knowledge of Word, Excel, PowerPoint and Quest required
  • Experience formatting documents and pivot tables required
  • Experience with Sharepoint, database management, extracts, and web content management software desired
  • Experience with formatting documents and working with databases; pivot table knowledge preferred
  • Intermediate level experience with Sharepoint and some experience with web content management software required
  • Occasional travel may be required