Reporting to the Administrative Manager, this position provides efficient and effective administrative support to the President’s Office on matters relating to events coordination, protocol, development of briefing materials, and program management. The incumbent provides support to the Chief of Staff on a range of files and operational matters along with project support to all staff members including the President. The nature of support is diverse ranging from issues management, information coordination, data tracking, records management, calendar support, research assistance, communications and correspondence support and general administration.
The Executive Assistant is the first contact with a visitor or community member to the President’s Office. Service excellence and ensuring best-in-class customer experiences are top priorities for the Office. The quality of responsiveness and the genuine desire to assist in the most difficult or sensitive situations is essential to the reputation of the University and to the Office of the President.
As a member of the Office of the President’s team, the incumbent supports the Office with respect to calendar management, follow up systems, presentations and briefing materials, including administrative support to the President/Vice President group and other bodies. The Executive Assistant also works closely with all other members of the Office, provides continuity in the absence of the Administrative Manager and has discretion to make decisions that are in line with strategy and goals within the Office of the President. This position deals with confidential materials and requires the effective management of a high volume of information both internally and externally, as well as the ability to manage additional projects as assigned. The incumbent must be able to communicate knowledgably with internal stakeholders at all levels of the institution, as well as various external stakeholders in order to ensure the delivery of successful events or meetings. This position is accountable to work closely with stakeholders on a variety of enterprise-wide projects that require expertise in the area of successful project execution.
Issues Management and Information Coordination
Data Tracking and Records Management