University of Waterloo

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Financial Officer

Financial Officer

Requisition ID 
2018-2292
Job Category  
Administration
Department 
2600 - School of Architecture
Job Status 
Regular Full-Time
Hiring Range 
$62,976 - $78,721

More information about this job

Overview

The Financial Officer (FO) offers financial information and direction to the senior management in the School of Architecture and the Rome Campus to ensure informed decision making while providing effective financial systems and strategic planning. He/she is responsible for the integrity of financial processes and systems within the School to ensure compliance with generally accepted accounting principles and the University of Waterloo policies and guidelines.

Responsibilities

Strategic Planning

  • Prepares multi-year budgetary forecasts identifying concerns and proposing solutions for improvement
  • Compiles and delivers financial analysis to the School’s senior management in support of long term projects and planning
  • Works with the Director of the School of Architecture in the development of business plans for the School (Program Expansion) to assess financial viability and sustainability; provides input into forecasting as well
  • Identification of financial opportunities and consequences of long term plans and proposals to facilitate effective strategic decision making

Financial Management

  • In conjunction with the Director of the School and the Administrative Officer, the FO develops the annual operating budget for submission to the Dean of Engineering
  • Provides financial management for the Rome Program overseeing a secondary foreign currency budget and bank account operating in Italy ensuring compliance with UW policy and current Italian legislation
  • Responsible for authorization within the School for transactions under $50,000.00
  • In coordination with the Faculty Financial Officer, develop improve and implement strong internal financial controls
  • Creates, reviews and approves financial reports on all funds in the School on a monthly basis bringing potential issues to management’s awareness and providing corrections in a timely manner
  • Provides financial management and direction for all faculty research initiatives ensuring all expenses adhere to the proper processes and compliance standards as outlined by the Office of Research and Tri-Agencies
  • Responsible for research compliance review for all expenses and sign off for all claims for under $3000.00
  • Conducts periodic audits and reviews the financial policies and procedures in the School and provides direction to ensure financial accountability
  • Oversees all personal reimbursement requests ( travel claims and request for payments) and FPER to ensure accuracy, compliance and eligibility
  • Compiles pay request relating to the payment of temporary staff, part time/casual staff, adjuncts and teaching/research assistants
  • Provides oversight for the management of PCard processes including the management of HST coding in adherence to CRA policies
  • Responsible for internal monitoring and reporting of trusts and endowments
  • Develops processes and oversees all cash handling and reporting for the School
  • Answers queries and provides necessary direction to researchers regarding grant management
  • Stewards ad hoc financial budgets for student and faculty initiatives as required
  • Oversight for financials in ACM store

Human Resources

  • Deploy and manage staff to meet or exceed departmental goals and objectives
  • Coach, train and develop employees in their growth and development to ensure quality and consistency of services delivered
  • Administer Annual Performance Plans and conduct regular reviews with direct reports
  • Monitor and schedule vacations, overtime and other absences for the administrative staff while redistributing work to ensure customer service levels are maintain

Operational Management Support

  • Identifying or contributing to the identification, development and implementation of financial projects to improve service quality, synergies, stakeholder satisfaction, timeliness, staff capability and performance
  • Foster a collaborative environment between the School, Dean’s Office, Finance and Research
  • Encourage and spearhead the sharing of best practices internally and across other business units on campus
  • Participate in internal/external audits as required (Program Review and Accreditation)
  • Train, coach and develop on financial and budgetary issues to help team members achieve personal goals and adhere to policy
  • Spearheads implementation and training of new financial software

Qualifications

  • Degree in Accounting or a business related discipline, or equivalent education and experience
  • Recognized accounting designation (CPA) is required
  • 5+ years of progressive financial management experience
  • Strong financial acumen with the ability to synthesize complex information succinctly to decision makers
  • Extensive experience managing budgets of substantial size and complexity, including budget development and allocation.
  • Demonstrated experience developing and evaluating financial plans and budgets related to growth and expansion, multi-year forecasting for strategic planning
  • Excellent financial analysis experience with the ability to build reports for communicating the status of the School's finances.
  • Demonstrated experience managing change, operations, as well as creating and implementing improved management processes.
  • Knowledge of research granting agencies, their programs and University financial compliance requirements is an asset
  • Supervisory experience and outstanding interpersonal, communication (oral and written) and organizational skills
  • Strong planning and project management skills
  • Proven ability to handle a large volume of work, successfully managing multiple projects, priorities and deadlines