University of Waterloo

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Library Associate: Cataloguing and Information Services

Library Associate: Cataloguing and Information Services

Requisition ID 
Job Category  
5386 - Library
Job Status 
Temporary Appointment (Contract)
Hiring Range 
$48,620 - $60,775

More information about this job


Term: 1 Year


Library Associate: Cataloguing and Information Services is accountable to one of the Cataloguing and Metadata Librarians for searching for cataloguing copy; for editing and upgrading derived cataloguing copy; for the original cataloguing and assigning of classification numbers and/or subject tracings of literary works; for the description of works requiring call numbers and/or subject tracings; for maintaining authority in the TRELLIS database and for correcting existing records for monographs, serials, microforms, sound recordings, cartographic material, rare books, computer files and electronic resources. The position is also responsible for assisting patrons at the libraries’ information desks.


Descriptive Cataloguing of Library Materials

  • Catalogue materials received progressing from simple items with vendor supplied bibliographic records to more complex items with incomplete or no bibliographic records
  • Search Library of Congress and bibliographic utilities for acceptable machine readable cataloguing copy
  • Create accurate holdings records for all new materials and to maintain existing holdings records
  • Locate and import bibliographic records from a wide variety of library catalogues
  • Examine critically what changes are necessary and upgrade derived bibliographic records to current cataloguing and MARC coding standards and TUG policies/procedures
  • Stay abreast of continuous changes and developments in cataloguing policies and procedures

Quality Maintenance of Bibliographic Database

  • Validate access points in bibliographic records against authority records and update access points where necessary to facilitate retrieval in the online catalogue
  • Upgrade and maintain online authority records, including researching the author and/or series to ensure that the heading is appropriate
  • Resolve problems and execute corrections to existing records as needed and to upgrade all files affected

Provision of Information Service to Library Users

  • Provide information service from one of the libraries’ Information Desks. Follow-up work arising from this service may be required from time to time


  • Undergraduate degree or equivalent in education and/or experience
  • Previous experience working in a medium to large academic or public library
  • A demonstrated ability to work quickly with a high degree of accuracy and independence
  • Previous cataloguing experience with a good working knowledge of Anglo American Cataloguing Rules and MARC record structures required 
  • Experience with Endeavor’s Voyager system required 
  • Experience with web based cataloguing tools such as Cataloguer’s Desk Top required 
  • Proven problem solving skills including the ability to apply a given set of rules to a wide range of circumstances
  • Proven ability to manage very detail-oriented processes which require an exceptional degree of accuracy
  • Good computer skills with relation to file structures and library systems software
  • Ability to maintain effective and positive working relationships
  • Interest in and aptitude for working directly with the public to provide reference service
  • Excellent oral and written communication skills