University of Waterloo

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Tax and Compliance Analyst

Tax and Compliance Analyst

Requisition ID 
Job Category  
5290 - Finance
Job Status 
Regular Full-Time
Hiring Range 
$62,976 - $78,721

More information about this job


The Tax and Compliance Analyst is accountable to the Associate Director, Treasury & Tax Services for the accurate completion and timely filing of all GST/HST and registered charity tax filings for the University as well as GST/HST filings for the pension plan and support of any related tax audits. The Tax and Compliance Analyst researches and advises on GST/HST questions, provides employee versus independent contractor determinations, participates in financial systems projects from a tax perspective and addresses other tax matters as required. This role also coordinates completion of the University’s PCI DSS compliance self-assessments.


Prepare and file tax returns, prepare analysis of tax related matters and support tax audits

  • Prepare and file the University’s and the pension plan’s GST/HST returns. Prepare related analysis to ensure that GST/HST being billed/collected and GST/HST rebates being claimed areappropriate
  • Prepare and file the University’s registered charities’ returns, ensuring a thorough and up to date understanding of the related tax requirements
  • Provide employee versus independent contractor determinations and manage the process and guidance in place for such determinations
  • Address the University’s requirements in the areas of Reg 105 withholding tax, tuition and education tax certificates, tax information slip reporting related to scholarships and other tax matters
  • Prepare packages for tax auditors and provide other support as required for tax audits
  • Prepare/provide/obtain tax forms to meet the requirements of third parties that the University deals with

Enhance the University’s tax compliance by providing training, advice, and identifying and implementing process improvements

  • Develop and provide training on tax matters to others within Finance and other teams to enhance knowledge of tax matters and tax compliance
  • Provide practical and technically correct advice and guidance on questions related to tax
  • Identify and implement process improvements designed to improve tax compliance or efficiency in achieving tax compliance
  • Keep current in tax matters in the industry and ensure the University remains up to date
  • Proactively identify tax topics requiring further investigation, mitigate tax risks and investigate tax opportunities
  • Demonstrate professional judgment in situations where clear direction is not available and/or interpretation is required

Provide functional expertise in financial system processes related to tax

  • Understand how the financial system tax logic works in terms of billing tax on revenue and calculating rebates of tax and self-assessing tax on payment of accounts payable invoices
  • Understand how the expense report and Pcard systems’ tax logic works in terms of calculating rebates of tax and self-assessing tax on purchases
  • Ensure that tax logic in financial systems remains up to date and accurate and that system users are appropriately trained in relation to tax logic and related processes
  • Recommend improvements and best practices related to current and new system features related to tax logic and processes
  • Participate in system upgrade and testing project teams in relation to tax

Co-ordinate completion of the University’s PCI DSS compliance self-assessments

  • Understand the University’s requirements in the area of PCI DSS (Payment Card Industry Data Security Standard) compliance
  • Co-ordinate completion of the University’s annual PCI DSS compliance self-assessments, working closely with the University’s IST department. This also involves co-ordination and information sharing with many other University departments and relevant financial services providers
  • Address PCI DSS compliance requirements that are the responsibility of Finance


  •  Participate in other projects and complete other assignments as assigned


  • University undergraduate degree, courses in accounting or business preferred
  • Chartered Professional Accountant (CPA) designation
  • Minimum 3 years’ experience in an accounting/finance-related environment
  • Significant tax compliance experience
  • Previous experience with GST/HST compliance preferred
  • Demonstrated ability explaining financial/tax concepts to non-technical audiences
  • Strong analytical, technical and problem-solving skills
  • Conceptual thinker with strategic planning skills and initiative
  • Excellent interpersonal and communication skills
  • Works independently with a strong work ethic
  • Exceptional attention to detail
  • Understanding of generally accepted accounting principles and their application to not-for profit organizations
  • Team player who works collaboratively with colleagues