Term: 4 months
Reporting to the Administration Manager, the Assistant to the Dean is accountable for the administrative duties as well as general secretarial responsibilities required by the Dean. The Assistant must be fully aware of the Dean’s schedule and priorities, including travel commitments and speaking engagements, be prepared to make rapid changes to arrangements, and to alert the Dean to potential scheduling conflicts and priorities. The Dean is extremely active both on and off campus. The demands placed on the Dean are such that he/she relies on the Assistant to carry out the duties of this position with little direction or supervision, but keeping him/her constantly informed of the state of affairs. The Assistant must maximize the Dean’s time by strategically planning and scheduling the Dean’s time and ensuring that he/she is kept on schedule. The Assistant must have the ability to assess unexpected situations that may require the Dean’s immediate attention, and modify the Dean’s schedule as required.
The Assistant to the Dean personifies professional courtesy and absolute discretion when carrying out the duties of this position, handling complex situations as they arise, and maintaining utmost confidentiality of Faculty records
and/or discussions. The Assistant to the Dean is the frontline position liaising between the Dean’s Office and i) the Senior Administrators – President, Vice-Presidents Offices etc., ii) the UW Deans and iii) the Department Chairs/Directors in Math and campus-wide iv) international visitors, government offices, and local communities. The Assistant represents the Dean to all visitors and callers to the office with professional courtesy, poise and warmth; understands and employs appropriate protocol with dignitaries and international guests by phone and in person.
Manage Dean’s priorities and calendar bookings
Manage Dean’s correspondence
Manage Travel arrangements and events
Other administrative duties