University of Waterloo

Returning Candidate?

Manager, Payments and Expense Accounting

Manager, Payments and Expense Accounting

Requisition ID 
Job Category  
5290 - Finance
Job Status 
Regular Full-Time
Hiring Range 
$74,976 - $93,720

More information about this job


The Manager, Payments and Expense Accounting is accountable to the Controller for the coordination and direction of all activities related to the recording, reporting and control of the university’s non-salary expenses in accordance with generally accepted accounting principles, established guidelines, university policy and sound business practices. The role is responsible for day-to-day operations to ensure that the accounts payable team provides efficient, accurate and timely support to university client groups.


Oversee accounts payable and expense operations

  • Manage processes to ensure the efficient, accurate and timely recording, reporting and payment of university expenses
  • Implement and maintain adequate and effective internal controls related to accounts payable and expense accounting processes and ensure that best practices are in place
  • Ensure that taxes are being assessed or rebates taken appropriately and accurately
  • Demonstrate professional judgment in situations where clear direction is not available and/or interpretation of policies and procedures is required
  • Assist the Associate Director, Audit and Communication in conducting risk assessments and developing the Finance compliance and controls review program

Provide direction and planning for financial matters related to recording expenses and issuing payments for the university

  • Develop policies and procedures related to the expenditure process
  • Keep current in advances in the industry and investigate technological solutions to recommend and implement process improvements to ensure efficient operations
  • Collaborate with business units across campus to assist in establishing appropriate policies and procedures related to the expenditure process
  • Work with the Controller to establish long and short-term priorities for expenditure activity in the financial operations group

Provide functional expertise in Procure to Pay (P2P) system processes

  • Responsible for understanding and advising on P2P module system configuration ensuring optimum functionality and performance
  • Recommend improvements and best practices related to current and new system features
  • Lead participation in system upgrade and testing project teams
  • Ensure that appropriate systems controls are identified and implemented

Provide leadership and direction to staff

  • Oversee the day-to-day activity and assignments of staff involved in the expenditure cycle within the Finance department
  • Manage the hiring, development and performance of staff and provide direction to the accounts payable team
  • Promote opportunities for training and professional development, through goal-setting and support
  • Hold employees accountable for performance through informal methods, such as regular feedback and coaching, as well as the formal performance appraisal process
  • Ensure appropriate staffing levels, including back-up and cross-training support, to balance workloads and meet the expectations required for smooth and efficient daily operations of the accounts payable team


  • Act as a member of the management team responsible for developing and implementing the strategic direction of the financial operations group within Finance
  • Promote a culture of continuous improvement in terms of efficiencies and leveraging financial systems capabilities and new technologies
  • Participate in other department projects as required


  • University undergraduate degree or equivalent education and experience
  • Chartered Professional Accountant (CPA) designation
  • Minimum 3 years experience in an accounting/finance-related environment
  • Experience in an enterprise-wide computerized accounting environment is preferred
  • Minimum 3 years experience managing or coaching staff
  • Experience in a not-for-profit environment is preferred
  • Strong analytical, technical and problem-solving skills
  • Conceptual thinker with strategic planning skills and initiative
  • Excellent interpersonal and communication skills
  • Works independently with a strong work ethic
  • Exceptional attention to detail
  • Understanding of generally accepted accounting principles and their application to not-for profit organizations
  • Demonstrated leadership and mentoring skills
  • Strong computer skills including advanced MS Excel