University of Waterloo

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Indigenization Strategy Steering Committee Research and Administration Coordinator

Indigenization Strategy Steering Committee Research and Administration Coordinator

Requisition ID 
2017-2023
Job Category  
Administration
Department 
5720 - AVP Hum Right, Equity & Inclus
Job Status 
Temporary Appointment (Contract)
Hiring Range 
$48,620 - $60,775

More information about this job

Overview

 Term:  9 months

 

 To provide research and administrative support to the Indigenization Strategy Steering Committee and each of the five working groups. 

Responsibilities

Conducts research associated with each working group theme

  • Assists with environmental scans associated with each working group theme
  • Liaises with other universities, Indigenous institutes, and universities that have undertaken a similar process for insights and learnings/exchange of information

 

Coordinates and creates content for final report process

  • Drafts text for final report
  • Identifies and compiles photos, quotes, infographics and other appropriate forms of communication for final report
  • Pulls together key pieces of information necessary for the report
  • Manages the feedback process for drafts of the report

 

Coordinates engagement opportunities (online and in-person) with members of the university community

  • Prepares and executes events that engage campus community
  • Debriefs and provides recommendations for future event opportunities
  • Attends workshops/events on behalf of University of Waterloo as needed both on campus and off campus

 

Provides administrative leadership and support

  • Liaises with steering committee members and their support personnel (e.g. Assistants), as well as working group members to schedule meetings and book rooms for each steering committee meeting and each of the five working group meetings in keeping with the proposed timelines of this work
  • Attends and produces minutes for each monthly steering committee and five working groups meetings, and circulates minutes to members
  • Captures and appropriately files incoming information and interest from campus community
  • Documents process that the steering committee and working groups follow

 

 

Coordinates and executes communication and promotional activities

  • Develops, maintains and updates a website outlining the work by the Indigenization Strategy steering committee and working groups
  • Maintains and updates community member list for information sharing and invites
  • Effectively liaises with Creative Services to create engaging promotional content

Qualifications

  • Bachelor’s degree in a discipline requiring superior writing and communication skills, e.g. in humanities or social sciences, or equivalent experience. Training or expertise in project management considered an asset. A Master’s degree is considered an asset
  • Excellent human relations skills; able to foster constructive team relationships and to work effectively with faculty, staff, and students
  • Strong skills in time management, task prioritization and independent decision-making
  • Proven ability to manage a large volume of work, conflicting priorities and deadlines
  • Exceptional verbal and written communication skills
  • Creative, out-of-the-box thinker
  • Sensitive and respectful to different approaches and customs in thinking, working and engaging in this work
  • Regular working hours (9-5pm); occasional evening or weekend work required
  • Intermediate experience with MS Word, Excel, Powerpoint; Outlook email and calendar, WCMS web maintenance and forms creation preferred 

This individual has the ability to move into a role quickly and take action effectively, representing the University of Waterloo in a professional manner.

 

Cultural:

  • Understanding of Indigenous ways of knowing
  • Experience working with Indigenous communities, cultures and norms

Interpersonal:

  • A natural relationship-builder who is productive, positive, self-organized and enjoys being part of a team