Term: 12 Months
Reporting to the Vice-President, Advancement, the Executive Officer, Administration (“EOA”) is responsible to support the Vice-President, Advancement achieve his/her priorities which includes the execution, monitoring and communication of the University’s Advancement objectives. This requires the development of excellent relationships with key stakeholders including but not limited to: Board of Governors, direct reports to Vice-President, Advancement staff, faculty, staff, students, alumni, donors, regional, national and international business, academic and related advancement stakeholder communities. The EOA is responsible to ensure effective operation and organization of the Office the Vice-President, Advancement and to oversee its efficient administrative operation is in accordance with the objectives and vision of the Office.
Specifically, the EOA is responsible for the direction and management of the administrative, financial, human resources, facilities and planning functions, communications and data management oversight for the Office of the Vice-President (“Office”).
The EOA is expected to have an excellent understanding of priorities and issues affecting the advancement efforts of the university. He/she will provide sound direction to the office and act as proxy for the VP on administrative matters during absences from the campus. The incumbent will be responsible for administrative and financial procedures and will ensure sound organization to the day to day and long term operation of the Office.
This position works across all areas of the institution and is responsible for maintaining effective relationships with the offices of the President and other Vice-Presidents/Deans and provides direction, at the Vice-President’s request, to the Vice-President’s direct reports and Advancement team and across the University and to external stakeholders.
Human Resources Administration
Data Gathering and Reporting
Demonstrated experience with Microsoft Office Suite at the intermediate to advanced level
Experience with Raisers Edge an asset
Collaborative team player comfortable executing and taking constructive input from multiple sources
Proven ability to build strong relationships and influence individuals at all levels of an organization, as well as external constituents
Strong financial reporting skills including budget development and allocation and demonstrated ability to successfully operate in a multi-stakeholder involvement in a complex environment
High level of maturity and empathy; highly developed interpersonal and influencing capabilities
Demonstrated ability to work independently, with ambiguity and thrive in a fast-paced, entrepreneurial environment
Strong organizational and analytical skills in the gathering and manipulation of data
Superior technological skills along with excellent organizational skills and ability to manage complex detailed work
Knowledge of the University’s policies procedures and operating requirements, and the academic culture on campus
Familiarity with University governance systems