University of Waterloo

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Academic Integrity Coordinator

Academic Integrity Coordinator

Requisition ID 
Job Category  
Academic Services
5490 - Assoc VP Academic Programs
Job Status 
Regular Full-Time
Hiring Range 
$48,620 - $60,775

More information about this job


To support the day-to-day activities of the Office of Academic Integrity, and promote the core value of integrity and academic integrity (AI) to the University community. Develop and implement educational resources and promotional initiatives for the office by engaging with stakeholders such as faculties, academic and non-academic support units, student societies and extra-curricular associations.


Develop, Implement and Communicate Academic Integrity initiatives

  • Annual review of internal AI initiatives and promotional campaigns
  • Create an annual work plan for AI initiatives under the guidance of the Director
  • Maintain and update the AI website
  • Speak to students in classes (e.g., Orientation events, ECON 467, BASE, EFAS and 2+2 groups, CS graduate student seminars, etc.) and/or other groups on campus (e.g., co-op students working in CS, etc.) about integrity and AI
  • Keep on top of AI trends, share best practices and network with AI colleagues by participating in the following: Academic Integrity Council of Ontario (AICO) - an affiliate of OCAV and the COU; Canadian Consortium of the International Centre for Academic Integrity (ICAI); annual International Centre for Academic Integrity (ICAI) conference

Strategic consultation and/or collaboration with academic and non-academic units

  • Pursue the implementation of a mandatory undergraduate academic integrity module (similar to the GRAD AIM)
  • Continue to engage the Library Ambassadors to promote AI and to represent AI at campus events (e.g., Long Night Against Procrastination [LNAP], student services fairs, etc.)
  • Work with strategic partners such as the Student Success Office (SSO) and Writing and Communications Centre to integrate AI education and resources into their existing and future activities
  • Consult with Information Systems and Technology, Centre for Teaching Excellence and other units regarding the licensing and use of text matching software (currently Turnitin and iThenticate)

Oversight of the Graduate Academic Integrity Module (GRAD AIM)

  • Administration of the GRAD AIM in the Learning Management System (LMS) (i.e., LEARN)
  • Work with records staff in the Graduate Studies and Postdoctoral Affairs office (GSPA) regarding the bulk enrollment of new graduate students, placing holds in the student information system (i.e., Quest), and/or providing grades or credit on a student transcript
  • Work with communications staff in the GSPA regarding the roll-out of the GRAD AIM communication plan at various times each term
  • Collaborate with other units on campus (e.g., GSPA, SSO, Library, etc.), as needed, to support awareness and promotion of the GRAD AIM

Promote awareness of Student Discipline (Policy 71) and related issues

  • Work with the Director of Quality Assurance (Academic Programs) to liaise with undergraduate and graduate Associate Deans on issues related to integrity and academic integrity under Policy 71
  • Schedule Policy 71 meetings and take meeting minutes
  • Follow-up on action items from these meetings as needed
  • Schedule remedial workshops (date and location) each term and register students as directed by the undergraduate Associate Deans
  • Assist or run, if needed, the one-hour remedial AI workshop to registered participants
  • Manage enrolment in the remedial workshop (i.e., course) in LEARN
  • Notify the appropriate undergraduate Associate Deans and affiliated staff regarding the students’ success or failure of the workshop

Facilitate/Co-facilitate the Organizational and Human Development (OHD) staff workshop “Integrity Matters”

  • Become a trained OHD facilitator and collaborate with OHD to support this workshop
  • Facilitate or co-facilitate specific offerings of this workshop each term
  • Participate in related OHD activities in relation to the offering of “Integrity Matters”, as needed (e.g., training events, content meetings, etc.)


  • Undergraduate degree or equivalent combination of education and experience
  • Minimum 2-3 years in an administrative support position
  • Minimum 1-2 years of marketing, promotional and social media experience
  • Strong knowledge of the post-secondary education sector
  • In depth knowledge of University of Waterloo’s academic and support units as they pertain to cross functional initiatives
  • Exceptional communication skills, both written and verbal, with diverse audiences (administrators, faculty, students)
  • Public speaking will be a regular component of this role
  • Strong organizational skills, including time management skills and the ability to prioritize tasks
  • Superior interpersonal skills
  • Self-starter who is capable of working on their own with minimal supervision
  • Ability to work both independently and collaboratively on multiple projects
  • Volunteer management experience and/or staff training experience an asset
  • Nature of responsibilities will sometimes require work in evenings and weekends