University of Waterloo

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Digital Repositories Librarian

Digital Repositories Librarian

Requisition ID 
Job Category  
5386 - Library
Job Status 
Regular Full-Time
Hiring Range 
$53,120 - $102,023

More information about this job


The Digital Repositories Librarian is responsible for the development, coordination and promotion of the University of Waterloo Library's digital repositories and open access publishing services. The incumbent is accountable for developing, coordinating, delivering, monitoring, assessing, and advancing the use of the Library's digital collections, the institutional repository and open access publishing services. The incumbent is a resource person for technical requirements, best practices and policies for digital collections and scholarly outputs.


Leads digital repository and open access publishing projects/developments by:

  • Providing guidance and support in digital lifecycle management of digital assets including digitization, metadata, indexing, access, storage and preservation
  • Working with the Head, Digital Initiatives to develop policies to support digital repository and open access publishing services
  • Exploring and selectively implementing new software and technologies developed in the library and archival communities for the capture, description, and preservation of digitized objects, in consultation with others
  • Working closely with Library Systems Administrator, Library Technology & Facilities Services (LTFS) to ensure optimization of repositories’ storage, computing capacity, and toolsets
  • Working closely with the Senior Systems Administrator and Analyst to ensure regular monitoring of and timely upgrades to software
  • Implementing policies on digital preservation, digitization, and metadata standards

As a specialist Librarian, the incumbent:

  • Provides leadership and guidance, and serves as a resource to library staff and the university community on digital repositories and scholarly communications services
  • Works closely with library managers to develop policies, manage change, set future directions, and resolve problems
  • Ensures timely communication, through appropriate media, of developments and projects; also communicates on any related events that have the potential to directly or indirectly impact normal services
  • Leads and coordinates projects with the primary goal being to ensure best possible service can be provided
  • Serves on University, and as appropriate, external committees and groups, fostering collaboration, information sharing, partnership and expertise across campus and the broader community as required
  • Works with colleagues at other institutions in collaborative ventures
  • Actively participates on specialized teams or working groups to support the unique needs and strategic goals at the University of Waterloo. Activities could include for example:
    • Participation in research projects and grant-funded projects
    • Provision of training as related to areas of subject expertise
  • Ongoing, proactive acquisition, maintenance, and provision of leadership in the development of associated skills and knowledge in areas of expected expertise

As a Librarian who may undertake supervision of Library Associates and co-op students:

  • Coaches, trains and develops employee(s) to assure their growth and development
  • Conducts regular performance reviews with direct report(s), and supports achievement of performance goals
  • Makes decisions on the hiring of direct report(s), in consultation with the Head, Digital Initiatives

As a member of the Digital Initiatives team:

  • Works collaboratively with library staff to understand the technology needs and processes of library staff and users
  • Keeps track of and responds to technology trends that may be beneficial to supporting the Library’s strategic directions
  • Evaluates, selects and participates in technology deployments
  • Works collaboratively with LTFS to ensure the reliable and effective operation of the Library’s technical infrastructure
  • Provides guidance to others in various projects and committees
  • Provides mentoring support
  • Serves as a resource to the Head, Digital Initiatives


  • ALA-accredited Master of Library Science degree or equivalent
  • Experience with digital repositories and content management systems (e.g. Islandora, Drupal, Fedora Commons, DSpace, Dataverse)
  • Project management experience with complex digital initiatives involving many stakeholders
  • Ability to work effectively and efficiently without direct supervision
  • Demonstrated ability to independently, as well as collaboratively, plan, coordinate, and implement effective digital projects, including managing multiple and simultaneous projects
  • Demonstrated knowledge of digital preservation standards and best practices
  • Proficiency with well-formed XML; strong, demonstrated facility with standards-based non-MARC metadata (e.g. Dublin Core); demonstrated ability to investigate and learn new metadata standards as required
  • Demonstrated ability to work collaboratively on projects across a wide range of departments and for varying audiences
  • A strong commitment to high quality service
  • Excellent communication and interpersonal skills, both oral and written
  • Knowledge of digital library, scholarly communications and research data management trends in academic libraries
  • Familiarity with Open Access digital scholarship publishing platforms (e.g. Open Journal Systems)
  • Intermediate programming and/or system administrator skills; experience working with programmers (e.g., writing spec and use cases)