University of Waterloo

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Research Development Officer

Research Development Officer

Requisition ID 
Job Category  
3200 - Mathematics Research Office
Job Status 
Regular Full-Time
Hiring Range 
$74,976 - $93,720

More information about this job


The Research Development Officer provides executive support to the Associate Dean, Research, in the areas of research development and grants and awards facilitation. As well, incumbent functions as the Faculty liaison with the Office of Research.  


The role is to develop and promote a thriving research culture within the Faculty, and. to facilitate research grant applications and award nominations within the Faculty. To enable the incumbent to meet the position’s core objectives, she or he will be required to work collaboratively with individuals from a wide range of academic and administrative units, both within the University and outside of it, and to participate on research-relevant Faculty and university committees



Faculty Research Development

  • Work with the Dean and Associate Dean, Research, to develop long-term strategic plans for research within the Faculty;
  • Encourage and help facilitate cross-departmental links, interdisciplinary research, collaborative partnerships, knowledge mobilization activities, and the development of Faculty centres and institutes;
  • Create and manage select Faculty-wide research events such as conferences, seminars, workshops, and special lectures, as required;
  • Work with the Associate Dean, Research, and with other senior faculty to develop formal and informal mentoring strategies in the Faculty that are targeted toward new faculty and researchers who have experienced difficulty in maintaining a research agenda because of family commitments or other restricting factors;
  • Build and maintain an archive of research-related information that can be used for research promotion, graduate student and faculty recruitment, and development purposes by the Faculty;
  • Develop and maintain a reference database of researcher areas of expertise and research to enable the identification of potential research collaborations, grants eligibility, Faculty research strengths etc.;
  • Manage and expand research-related content on the Research section of the Faculty website;
  • Liaise with the Communications Manager, personnel from UW Marketing and Strategic Communications, the Office of Research, and local media outlets to ensure that news about research activities in the Faculty is disseminated to as wide an audience as possible;
  • Promote a lively and collegial internal research culture by providing, as appropriate, multiple opportunities (forums, events, seminars, workshops, etc.) for researchers to meet informally and develop shared interests and initiatives;
  • Maintain a familiarity with trends in higher education and research funding through regular consultation with publications such as University Affairs, the CAUT Bulletin, the Chronicle of Higher Education, Education Matters, etc.; maintain a familiarity with research trends, initiatives, and goals within the University through regular consultation with UW’s Strategic Plan and Strategic Research Plan, Office of Research reports and brochures, etc.;
  • Participate, as appropriate, in research-relevant Faculty and university-wide committees;
  • Attend General Group meetings of Department Chairs; and attend meetings of Departments and Schools, as required.

Research Grants and Awards Facilitation

  • Work with the Associate Dean, Research, to increase the number and success rate of Faculty grant applications for faculty competing in Tri-Council and other competitions;
  • Provide direct support to Faculty researchers applying for internal or external research grants by providing pre-submission consulting and guidance as well as support with applications underway, including substantive feedback on content and presentation, and, where required, editorial assistance; 
  • Provide indirect support for Faculty researchers applying for internal or external research grants by distributing timely information and help sheets (e.g., grant deadlines, FAQs, grant writing tips, internal peer reviewer lists, proposal templates, etc.); 
  • Engage directly in the writing of grant proposals for select grant applications (e.g., CRCs, CFIs, and larger collaborative, partnership or institutional grants); 
  • Liaise with Office of Research grant officers and financial managers to ensure appropriate grant and project management processes to ensure that quality grant applications are delivered in a timely fashion and meet university requirements; 
  • Provide annual or semi-annual grant-writing seminars for faculty and graduate students;
  • Participate in professional development opportunities (e.g., conferences, grant-writing workshops, etc.) to ensure up-to-date knowledge and professional skills;
  • Work with the Dean and Associate Dean, Research to identify suitable candidates for national and international research awards and prizes (e.g., Royal Society, Killam, etc.);
  • Provide support to chairs/directors and nominators in the development of competitive academic award and prize nominations.


  • Master’s degree or equivalent experience in a field related to Mathematics, Computing, Engineering or Science. PhD preferred.
  • 3+ years relevant experience in a university research or research administration environment
  • Experience with preparation of individual and multi-author research proposals for government funding agencies is strongly preferred
  • Demonstrated ability to review and edit grant proposals and budgets 
  • Knowledge of tri-agency programs and policies
  • Familiarity with other major research funding programs, both federal and provincial
  • Have excellent research skills; must be able to compile and integrate relevant information (both qualitative and statistical) from a broad range of sources to strengthen proposals and reports
  • Have the ability to write short copy (web-based text), long copy (research proposals and reports), and research presentation material (power point) for broad audiences (technical reviewers and lay audiences)
  • Strong project- and time-management, attention-to-detail, and problem-solving skills
  • Strong writing, editing, and presentation skills
  • Strong analytical skills and the ability to integrate and synthesize complex data and ideas
  • Ability and confidence to communicate effectively with researchers from a variety of disciplines, with staff and senior administrators, and with sponsors
  • Ability to work with confidential information
  • Ability to work independently, and the capacity to work effectively and efficiently in a complex, fast-paced, and changing environment with numerous deadlines and priorities