Term: 2 years

The Research Project Coordinator provides administrative, financial and project support to the Emerging Radio Systems Group (EmRG) with all aspects of its research projects. The primary responsibilities of the role include research project administrative support, project planning and management support, human resources administration, the development of grant proposals and reports, and supporting a variety of communication and liaison activities on behalf of the group.

This position is Contigent on Funding 

Research Project Coordination Support

• Track project schedules and deadlines for reporting
• Monitor accounts following various granting agency regulations
• Assist in the preparation of year end and other progress reports for granting agencies and partners, as required
• Complete any forms/budgetary information related to the granting agencies and the Office of Research, as required
• Respond to information requests from researchers, collaborators, and agencies
• Maintain records of project agreements
• Assist with scheduling the use of lab equipment, upholding safety requirements in labs
• Track and assist with the management of project workflow
• Coordinate all EmRG requests for computer and related accessory purchases, repairs, technical inquiries/trouble shooting, with the department’s Research Infrastructure Support Group

Human Resources Administration

• Complete paperwork for salary or scholarship payments for students, in collaboration with the departmental Financial Coordinators
• Provide support and guidance to co-ops, research assistants, and visitors, etc
• Submit requests for non-faculty appointments (e.g. Research Associates) to the Research Appointments Coordinator
• Provide on-boarding for new research team members (including graduate students and visitors)

Research Project Administrative Support

• Liaison with the research financial administration staff assigned to the Director, EmRG
• Implement administrative procedures and systems to meet EmRG operational needs and inform team members accordingly
• Assist with purchase requisitions of research supplies/equipment and services and ensure compliance with university policies
• Act as a resource on procedures and policies relevant to grants and contracts
• Liaison with other units and externally with partner agencies
• Prepare expense reimbursement claims in compliance with university policies and procedures and external granting agencies
• Submit requests for space, keys, telephones, and accounts for new members

Communication and Liaison Activities

• Ensures dissemination of information including announcements, presentations, promotional materials, etc., in accessible format, in collaboration with the Director, EmRG and Communications & Awards Officer
• Acts as a contact person for investigators, research staff, graduate students, and partners
• Plans and organizes meetings, research symposia, guest lectures and seminars, and conferences
• Coordinates the planning and logistics for site visits
• Coordinates tours of EmRG facilities, including photo/video shoots, as requested
• Provides information to EmRG’s management team to update the EmRG website as needed
• Coordinate research meetings with industry partners

Other

• Maintain an up-to-date CV for the Director, and track all publications/citations, collaborations, and presentations
• Maintain knowledge of granting agencies requirements
• Provide assistance with special projects as assigned

• Undergraduate or higher degree preferred, or equivalent education and experience may be considered
• 3 years related administrative experience, preferably in a university research environment
• Experience coordinating large scale projects would be considered an asset
• Experience in the preparation of reports, and knowledge of grant program requirements is considered an asset
• Excellent computer skills (MS Office including Word, Excel, databases, SharePoint, web-based)
• Superior oral and written communication skills, including an ability to interact professionally and effectively
• Ability to work independently with a high degree of accuracy, attention to detail and flexibility
• Good judgement and problem-solving skills
• Excellent time management, organization and coordination skills are required
• Demonstrated ability to handle confidential information with discretion and tact
• Understanding of University and research granting processes an asset

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca  or 519-888-4567, ext. 45935.