The Production Coordinator is tasked with orchestrating the delivery of promotional campaigns across various marketing channels. This role acts as a linchpin between strategy development and campaign execution, working diligently under the guidance of the Production Manager to transform marketing initiatives into tangible results.

Production scheduling and oversight

• Develop and maintain detailed project schedules, keeping a pulse on all moving parts to ensure on-time completion of tasks
• Proactively identify and mitigate risks that could lead to project delays, coordinating with the Production Manager to streamline processes and maintain momentum
• Regularly review campaign plans and timelines, offering strategic adjustments to enhance execution based on evolving priorities and resources
• Translate strategic marketing plans into actionable production tasks, ensuring each campaign element is thoughtfully executed
• Continuously adapt workflows to incorporate the latest marketing trends and organizational changes, striving to enhance campaign effectiveness

Workflow facilitation and process improvement

• Serve as a bridge between Marketing Specialists and the production team, facilitating clear and consistent communication to keep projects aligned with strategic objectives
• Participate in regular stand-up meetings to present progress updates, gather feedback, and discuss resource allocation with the wider marketing team
• Identify opportunities for process optimization and work with the Production Manager to implement solutions that increase efficiency
• Document best practices and create standard operating procedures for production-related activities, sharing knowledge with the marketing team

Quality control and resource tracking

• Work closely with the Creative Lead to ensure all promotional materials adhere to brand guidelines and quality standards
• Review proofs and drafts with a critical eye, providing constructive feedback to the creative team to refine final outputs
• Keep track of expenditures against the marketing budget, flagging concerns to the Production Manager and suggesting cost-saving measures when possible
• Process invoices and manage purchase orders, ensuring all financial transactions are accounted for and reconciled promptly

Team leadership and supervision

• Supervise and mentor part-time support staff, delegating tasks effectively while fostering an environment of learning and professional development
• Act as a point of contact for the support team, offering guidance and assistance in overcoming project hurdles

Vendor relations and stakeholder management

• Cultivate strong relationships with external vendors, negotiating terms and managing contracts to support marketing endeavors
• Engage with internal stakeholders from governance, advocacy, events, and clubs to understand their promotional needs and ensure their visions are brought to life

• High school diploma
• College diploma in print production, business, marketing, and/or operations considered a strong asset
• Minimum of two years of experience in marketing production or a similar coordination role within a complex organizational structure
• Proven track record of managing production timelines and delivering materials on schedule
• Proficient in project management software and Microsoft Office Suite
• Strong understanding of marketing strategies and production processes
• Excellent organizational skills with an aptitude for multitasking and prioritization
• Ability to work collaboratively in a team environment and maintain strong professional relationships
• Exceptional communication skills, both written and verbal

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the

Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca  or 519-888-4567, ext. 45935.