University of Waterloo

COMPASS Research Coordinator

Requisition ID 2023-11336
School of Public Health Sciences
Employment Type
Time Type
Hiring Range
$49,349 - $61,686
Job Category
Job Location : Location


Term: 2 years


The Research Coordinator will be primarily responsible for coordinating the implementation of the COMPASS study in school boards and schools across Ontario. The Research Coordinator is responsible for all communications with schools, including initial outreach to recruit participants, and the scheduling and management of data collection efforts within these schools. During the recruitment stage, the Research Coordinator will be the key point of contact for data collection implementation, acting as the liaison between the COMPASS project group and school representatives and providing detailed advice, process guidance, and overall client support throughout the entire data collection cycle. The Research Coordinator will supervise casual part time staff and provide oversight in the conversion of questionnaires to an electronically compatible format. The incumbent will also have oversight for all incoming data, ensuring completion, coordinating deadlines and ensuring the integrity and security of the data. Other research activities (e.g., report writing, training) will arise from time to time. The Research Coordinator will also support coordinators in other provincial jurisdictions, when needed, and will lead research efforts in Nunavut (as needed).


This position is contingent on funding. 


Relationships and External Stakeholders

  • Recruits and onboards schools for participation in the COMPASS study through proactive outreach and networking efforts
  • Works with schools to schedule data collection dates, and to ensure due diligence related to collecting data from students, including preparing a process for obtaining and organizing parental information documents and permission waivers
  • Pre-planned resource scheduling, ensuring that necessary materials are received and available at the school and ready for distribution according to the proscribed timeline
  • Sends required materials (information materials) to schools and confirms receipt and distribution, and generally ensures schools are ready for data collections

Data Collection and Processing

  • Enforces deadlines and data collection protocols, procedures, and processes
  • Prepares data collection materials for each school
  • Tracks incoming data to ensure all are accounted for
  • Develops the online questionnaire (Qualtrics) and oversees any online data collection implementation activities
  • Monitors online administrator questionnaire completion

Communication and Documentation

  • Reports recruitment and data collection outcomes to Project Manager on an ongoing basis to make sure that project deliverables are being met in a timely fashion, and to inform evaluation and reporting activities
  • Organizes and files all data collection materials
  • Writes technical reports outlining the details of each year’s data collection activities and writes/reviews school summary reports generated from the data
  • Assists with peer-reviewed publications


  • Assists Program Manager and Data Manager with additional tasks when required


  • University degree with a focus on health or equivalent education and experience is required
  • Masters’ degree in a health-related field is preferred
  • Experience with coordinating and managing data collection activities
  • Some experience writing peer-reviewed or technical publications as lead author or as a collaborating author
  • Experience managing a small group of employees
  • Intermediate proficiency in MS Office Suite
  • Knowledge of Qualtrics is an asset
  • Knowledge of Salesforce is an asset
  • Strong communication skills, both written and verbal
  • Intermediate knowledge of research design and methodology

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.


The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.


All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at  or 519-888-4567, ext. 45935.


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