Term: 8 months 

As part of its Impact Theme on Strengthening Sustainable and Diverse Communities, the University of Waterloo is committed to promoting and supporting Equity, Diversity, Inclusion and Indigenous Relations and a culture of equity, diversity, and inclusivity for all. In the Office of the Vice-President Research and International, the Inclusive Research Team works to build equity, diversity, inclusion, and Indigenous research capacity across the UWaterloo research system.

The Inclusive Research Coordinator supports the team’s multi-disciplinary projects and priorities, providing support for internal and external deliverables, and reporting on milestones and key indicators. The Inclusive Research Coordinator conducts background research, develops reports, plans events, and acts as a point of contact on Inclusive Research priorities with internal and external stakeholders. As such, the Inclusive Research Coordinator plays a key role in ensuring the strategic priorities and objectives related to equity, diversity, inclusion, and Indigenous research through the Inclusive Research Team are achieved.

The Inclusive Research Coordinator is responsible for identifying and disseminating education and learning opportunities, assisting the Advisors, Senior Managers, or Director in reviewing grants, organizing training, maintaining resources and coordinating support for researchers. The Inclusive Research Coordinator provides administrative support to the Senior Managers and Director, in all logistical aspects of equity, diversity and inclusion initiatives such as with events, communications planning and Indigenous protocols.

The Inclusive Research Coordinator works with many types of partners, including other universities, communities, and national funding agencies. This work requires communication with all six faculties, centres and institutes, university administration, finance, Office of Research personnel, faculty, staff, and students, and externally with various community partners.

This position is contingent on funding. 

Project Coordination

• Employ project management approaches to ensure that Inclusive Research strategies, events and initiatives are effectively and efficiently managed, including monitoring of information, logistics and progress, and reporting on project deliverables 
• Monitors assigned project schedules and timelines and account for timely completion of objectives and key results 
• Liaise with and coordinate actions with internal and external partners for strategic projects to ensure roles are clear and actions are executed effectively 
• Develop key communications, reports, presentations, and other project documents as required 
• Identify and manage risks associated with projects that might jeopardize the success of the methods and/or outcomes 
• Employ project management skills to ensure that Inclusive Research strategies, events and initiatives are effectively and efficiently managed
• Determine and report on key indicators of success for internal and external reporting requirements
• Liaise and coordinate actions with internal and external partners for strategic projects to ensure roles and responsibilities are clear
• Develop key communications, reports, presentations, and other project documents as required
• Identify opportunities for collaboration and communication of Inclusive Research initiatives to foster a culture of inclusion and equity
• Collect and analyze EDI related data to make evidence-based decisions
• Review EDI sections of research grants for alignment with sponsor guidelines/expectations when required
• Collect and analyze equity related data to make evidence-based recommendations 
• Review simple EDI sections of research grants for alignment with sponsor guidelines/expectations

Communication and relationship building

• Promote learning opportunities to the university community in a timely manner and measure uptake and impact
• Develop relationships with partners to enable effective communication when questions or concerns arise
• Assist in the organization of training sessions and research delegations
• Interact professionally with external partners, faculty members, university administrators, staff and students, and Indigenous community members
• Collaborate with the Advisors, Senior Managers, and Director, with respect to the effective implementation of the Inclusive Research Strategy
• Attend meetings with other university representatives regarding program guidelines, promising practices, review and reporting procedures and development of proposals or equity, diversity, and inclusion and Indigenous research programs
• Make and/or present presentations as required

Leadership Support

• Assist the Senior Managers or Directors in the review of grant proposals and delivery of strategic planning initiatives 
• Prepare and support partner meetings including events for Indigenous leaders and community
• Lead, organize and maintain the Indigenous Gifting Library, the Inclusive Reading Library and, when appropriate, the equity, diversity, and inclusion materials on the Inclusive Research Hub
  • Support in tasks such as scheduling; reviewing prioritizing and responding to inquiries; organizing documents maintaining project management records and taking notes or arranging specialized equipment or accessibility at meetings, as required
• Provide effective, helpful responses to inquiries from faculty, and staff regarding overall support of the Inclusive Research team while connecting them to expertise or resources

• Completion of an undergraduate degree is required. A master’s degree or equivalent related education and experience which provides strong knowledge in the foundations of equity, diversity, and inclusion and/or Indigenous Relations is an asset
• 3+ years’ experience in administration preferably working on EDI programs/projects
• Demonstrated ability to manage program measurement, ongoing monitoring of multiple projects
• Progressively responsible experience with strategic project management and proven ability to align work priorities and realize strategic goals
• Experience supporting members of a senior leadership team on organization-wide committees and collaboratively with multiple stakeholders
• Experience in collating and analyzing qualitative and quantitative data and information to draft reports, provide briefing materials and recommendations to a range of audiences, including senior leadership
• Support multiple concurrent projects with different groups
• Support meetings effectively with internal and external stakeholders 
• Must have exceptional communication (oral and written), analytical, and presentation skills
• Must have demonstrated attention-to-detail and problem solving and ability to work with confidential information
• Must have a keen sense of responsibility, ability, and confidence to communicate effectively with researchers from a variety of disciplines within all six faculties, partner institutions, government representatives, industry partners and senior University of Waterloo administrators
• Administration skills are essential, as is the ability to work under pressure, within time constraints and conflicting deadlines and to function in a complex and changing environment is required
• Highly motivated and have strong administrative and organizational skills and desire to learn evaluation of equity, diversity, and inclusion and Indigenous principles in research
• Strong proficiency (at least intermediate level) with a variety of computer software applications including word processing, spreadsheet, and database management is required

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca  or 519-888-4567, ext. 45935.