University of Waterloo

Aviation Programs Manager

Requisition ID 2023-11331
Geography & Environmental Management
Employment Type
Time Type
Hiring Range
$83,455 - $104,319
Job Category


Embedded within the Department of Geography and Environmental Management, directly reporting to the Chair of the Department of Geography and Environmental Management, and functionally reporting to the Associate Dean Teaching and Learning in the Faculty of Science. Responsible for the management, administration and provision of oversight of the academic and professional programming of the Geography and Aviation program in the Department of Geography and Environmental Management (Bachelor of Environmental Studies) and the Science and Aviation program in the Faculty of Science (Bachelor of Science).  Manages the day-to-day operations and strategic planning for the Aviation Programs. Also responsible for liaising with the flight school(s) that provide professional pilot training to UW students (currently Waterloo Wellington Flight Centre (WWFC)) to ensure the highest-possible standards of professional pilot training and testing and to ensure programming coordination between the University and the flight school. May teach selected aviation courses. Expected to participate in external relationship generation, maintenance and building with academic, industry, and government aviation partners.


Academic Program Management

  • Oversee the effective administration of the Waterloo Aviation programs
  • Identify short and long-term strategic program opportunities
  • Oversee the day-to-day responsibilities and operations of the programs, including:
    • Keeping informed and being knowledgeable on changes and aspects of academic regulations and policies, in two Faculties;
    • Recommending admissions targets to Chair and Associate Deans based on Flight training capacities;
    • Interpreting/applying UW Policies;
    • Supporting undergraduate aviation flight-training curriculum monitoring, review and development
    • Managing the multijurisdictional relationship between UW and WWFC
  • Maintain Aviation Programs data. Support the completion of the aviation program cyclical review   in the Department of Geography and the Faculty of Science
  • Promote student engagement (current) as well as outreach to prospective students
  • Facilitate the hiring, training, and management of student TA coordinator each year
  • Identify and contribute to program accreditation opportunities
  • Lead financial accountability and budget development and planning in consultation with department and faculty financial administrators
  • Manage flight training course scheduling in consultation with the partner flight school
  • Oversee and provide guidance to Academic Advisors on petitions for exception to academic regulations and recommendations to graduate
  • Represent Geography and Aviation and Science and Aviation on university-wide, faculty-wide, external industry and academic committees and advisory groups

Liaising with external professional flight training entities

  • Interact with flight school’s management and program coordinators in aspects student flight training
  • Coordinate pilot training course credit transfers (e.g., by acting as the “instructor of record” for AVIA 101, 102, 203, 204, 205, 306, 307 and 408)

Outreach and recruitment

  • Interact with the UW Recruitment, Marketing, and Admissions Teams in the faculties of Environment, Science, Registrar’s Office, and WWFC throughout the recruitment cycle. Support recruitment events – fall open house, March break open house, Waterloo Day, Toronto University Fair, fall orientation sessions for GEOG and Science
  • Support the aviation student community on campus. Regularly interact with University of Waterloo Aviation Society (UWAS), understand and advocate on issues of importance to the student community.  Support UWAS events including the gala, career day, and others

Alumni engagement and post degree connections

  • Work with Transport Canada Civil Aviation (TCCA), employers and industry airline partners to facilitate pathway programs for graduates
  • Promote Alumni engagement and development to give Professional Aviation a presence to aviation students, for alumni to support current students (through Alumni mentorship)
  • Support relationships with hiring partners (e.g., airlines) including selecting scholarship recipients for internal and external industry awards


  • Provide teaching support for the academic aviation courses, including being the instructor of record for flight training
  • Contribute to professional/lifelong learning programming in the aviation/aeronautics sector


  • Post-secondary degree level education or commensurate industry experience (10+ years in an aviation training environment) and Transport Canada Pilot Credentials (Private Pilot License required, Category 1 flight instructor rating and/or Airline Transport Pilot License desirable)
  • Minimum of 10 years’ aviation industry experience, flight training experience, or experience in an academic aviation environment
  • Demonstrated knowledge of academic policies, procedures as they apply to recruitment, admissions, undergraduate and graduate studies and aviation Safety Management Systems (desired)
  • Working knowledge of university structure and policies/procedures and strong aviation industry awareness (desired)
  • Experience with teaching aviation courses and various teaching platforms such as Learn (desired)
  • Excellent communication (oral and written), interpersonal and organizational skills required
  • Knowledge of policies and procedures related to an aviation field (desired)
  • Strong time management, multitasking, analytical and data management skills to perform data analytics, review, and supervisory skills to work with and manage staff
  • Proven aptitude for detail, accuracy and ability to manage multiple demands
  • Demonstrated ability to adapt to a changing environment and interact effectively with students, staff, and faculty

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.


The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.


All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at  or 519-888-4567, ext. 45935.


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